1400 Washington Ave Albany NY
1400 Washington Ave Albany NY

Records Chart for the University Libraries


Records Chart
Records Creator University Senate
Creator ID ua200
Records Contact Elisa Lopez
Applicable SUNY Retention Schedule no
Records Chart Access Plan Public

Contact

Make a Reference Request
Records Transfer Form

University Archivist
Gregory Wiedeman
Science Library 356
gwiedeman[at]albany.edu
(518) 437-3936
Retention Permanent
Transfer Hold None
CIO Data Classification Category III
Personal or Regulated Data Issues None
Access Plan Public
Public Inventory Hold None
Public Access Hold None
Collecting Method Archive-It web crawling
Collecting Start Date 2013
Collecting Interval surface crawling daily, complete crawling monthly
Examples http://www.albany.edu/senate/
Retention Permanent
Transfer Hold None
CIO Data Classification Category III
Personal or Regulated Data Issues None
Access Plan Public
Public Inventory Hold None
Public Access Hold None
Collecting Method Python script ua200.py crawl from folder share updated by records contact
Collecting Start Date 2016 July
Collecting Interval as created
Examples

Bills

Retention Permanent
Transfer Hold None
CIO Data Classification Category III
Personal or Regulated Data Issues None
Access Plan Public
Public Inventory Hold None
Public Access Hold None
Collecting Method Python script ua200.py crawl from folder share updated by records contact
Collecting Start Date 2016 July
Collecting Interval as created
Examples

Minutes, Agendas

Retention Permanent
Transfer Hold None
CIO Data Classification Category III
Personal or Regulated Data Issues None
Access Plan Public
Public Inventory Hold None
Public Access Hold None
Collecting Method Python script ua200.py crawl from folder share updated by records contact
Collecting Start Date 2016 July
Collecting Interval as created
Examples

Retention Permanent
Transfer Hold None
CIO Data Classification Category III
Personal or Regulated Data Issues None
Access Plan Public
Public Inventory Hold None
Public Access Hold None
Collecting Method Python script ua200.py crawl from folder share updated by records contact
Collecting Start Date 2016 July
Collecting Interval as updated
Examples

Retention Permanent
Transfer Hold None
CIO Data Classification Category III
Personal or Regulated Data Issues None
Access Plan Public
Public Inventory Hold None
Public Access Hold None
Collecting Method Python script ua200.py crawl from folder share updated by records contact
Collecting Start Date 2016 July
Collecting Interval as updated
Examples

Retention Permanent
Transfer Hold None
CIO Data Classification Category III
Personal or Regulated Data Issues None
Access Plan Public
Public Inventory Hold None
Public Access Hold None
Collecting Method Python script ua200.py crawl from folder share updated by records contact
Collecting Start Date 2016 July
Collecting Interval as created
Examples

Ballots, petitions, service solicitations

Retention Permanent
Transfer Hold None
CIO Data Classification Category III
Personal or Regulated Data Issues None
Access Plan Public
Public Inventory Hold None
Public Access Hold None
Collecting Method Python script ua200.py crawl from folder share updated by records contact
Collecting Start Date 2016 July
Collecting Interval as created
Examples

Administative records

Retention Some Permanent
Transfer Hold None
CIO Data Classification Category II and Category III
Personal or Regulated Data Issues account numbers
Access Plan Schedules public, else FOIL only until evaluation
Public Inventory Hold Hold until evaluation
Public Access Hold Hold until evaluation
Collecting Method Python script ua200.py crawl from folder share updated by records contact
Collecting Start Date 2016 July
Collecting Interval as created
Examples

Schedules, travel vouchers

Retention Permanent
Transfer Hold None
CIO Data Classification Category III
Personal or Regulated Data Issues None
Access Plan Public
Public Inventory Hold None
Public Access Hold None
Collecting Method Python script ua200.py crawl from folder share updated by records contact
Collecting Start Date 2016 July
Collecting Interval as created
Examples

Rules of order, policy documentation

Retention Some Permanent
Transfer Hold None
CIO Data Classification Category II and Category III
Personal or Regulated Data Issues None
Access Plan FOIL only until evaluation
Public Inventory Hold Hold until evaluation
Public Access Hold Hold until evaluation
Collecting Method Python script ua200.py crawl from folder share updated by records contact
Collecting Start Date 2016 July
Collecting Interval as created
Examples

additional records

Retention Permanent
Transfer Hold None
CIO Data Classification Category III
Personal or Regulated Data Issues None
Access Plan Public
Public Inventory Hold None
Public Access Hold None
Collecting Method Python script ua200.py crawl from folder share updated by records contact
Collecting Start Date 2016 July
Collecting Interval as created
Examples

Bills

Retention Permanent
Transfer Hold None
CIO Data Classification Category III, some Catagory II
Personal or Regulated Data Issues Certain councils
Access Plan FOIL only until evaluation
Public Inventory Hold Hold until evaluation
Public Access Hold Hold until evaluation
Collecting Method Currently python script ua200.py crawl from folder share updated by records contact. Will revise to make direct transfers from council chairs.
Collecting Start Date 2016 July
Collecting Interval as created
Examples

Executive Committee

Council on Academic Assessment (CAA)

Committee on Academic Freedom, Freedom of Expression, & Community Responsibility (CAFFECoR)

Committee on Ethics in Research & Scholarship (CERS)

Council on Research (COR)

Council on Promotions & Continuing Appointments (CPCA)

Graduate Academic Council (GAC)

Governance Council (GOV)

Council on Libraries, Information Systems, & Computing (LISC)

Undergraduate Academic Council (UAC)

University Life Council (ULC)

University Planning and Policy Council (UPPC)

University Libraries, University at Albany, SUNY.

1400 Washington Avenue, Albany NY 12222 USA. (518) 442-3600.

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