1400 Washington Ave Albany NY
1400 Washington Ave Albany NY

Records Chart for the Educational Opportunities Program (EOP)


Records Chart
Records Creator Educational Opportunities Program (EOP) Records
Creator ID ua560
Records Contact Maritza Martinez
Applicable SUNY Retention Schedule only Student Records
Records Chart Access Plan Public

Contact

Make a Reference Request
Records Transfer Form

University Archivist
Gregory Wiedeman
Science Library 356
gwiedeman[at]albany.edu
(518) 437-3936
Retention Permanent
Transfer Hold None
CIO Data Classification Category III
Personal or Regulated Data Issues None
Access Plan Public
Public Inventory Hold None
Public Access Hold None
Collecting Method Archive-It web crawling
Collecting Start Date 2013
Collecting Interval surface crawling daily, complete crawling monthly
Examples http://www.albany.edu/eop/
Retention Permanent
Transfer Hold TBD
CIO Data Classification Category I
Personal or Regulated Data Issues Contains personal data
Access Plan Permanently Closed
Public Inventory Hold N/A
Public Access Hold Permanently Closed
Collecting Method Paper transfer
Collecting Start Date 2016 August
Collecting Interval TBD
Examples
Retention Permanent
Transfer Hold none
CIO Data Classification Category II
Personal or Regulated Data Issues None
Access Plan FOIL only for set period
Public Inventory Hold None
Public Access Hold TBD
Collecting Method Custom University Archives crawler over folder share, paper transfer for legacy records.
Collecting Start Date 2016 August
Collecting Interval as created
Examples

Enrollment Reports

Graduation/Retention Reports

Retention Permanent
Transfer Hold None
CIO Data Classification Category II
Personal or Regulated Data Issues None
Access Plan FOIL only for set period
Public Inventory Hold None
Public Access Hold TBD
Collecting Method Custom University Archives crawler over folder share, paper transfer for legacy records.
Collecting Start Date 2016 August
Collecting Interval monthly
Examples

Retention Permanent
Transfer Hold None
CIO Data Classification Category II
Personal or Regulated Data Issues None
Access Plan FOIL only for set period
Public Inventory Hold None
Public Access Hold TBD
Collecting Method Custom University Archives crawler over folder share, paper transfer for legacy records.
Collecting Start Date 2016 August
Collecting Interval as created
Examples

Retention Permanent
Transfer Hold None
CIO Data Classification Category III
Personal or Regulated Data Issues Student ID photos governed by FERPA
Access Plan Public
Public Inventory Hold None
Public Access Hold Public
Collecting Method Custom University Archives crawler over folder share.
Collecting Start Date 2016 August
Collecting Interval as created
Examples

Digital Photographs and Video

Student photos on ID cards

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