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Circulation - Borrowing Eligibility

Library Services Eligibility

See Circulation Loan Policy for details on the privileges granted by borrower status.

Full Access


Circulation Services, Interlibrary Loan, and Remote Access to Online Databases

AffiliationBorrowing statusExpiration DateRequired IDs or documentation
Students of the University at Albany Undergraduate
Masters
PhD
End of current semester* Current registration in PeopleSoft
Faculty and staff of the University at Albany Faculty
Staff
End of current semester* Active employee status in PeopleSoft
SUNY Research Foundation
Employees (Employed at UAlbany)
Faculty
Staff
End of current semester* Active employee status in PeopleSoft
Non-employee faculty and staff of the University at Albany
[e.g., School of Social Welfare field instructors]
Faculty-Temporary
Staff-Temporary
As indicated by sponsoring department (Max one year) Letter documenting current UA departmental affiliation provided by department chair or academic dean and including term of affiliation
Emeriti of the University at Albany Faculty--Retired End of current semester*
Automatically extended
Emeriti status in PeopleSoft; must have NetID. Contact for more information.
Aides to persons with disabilities
Research assistants of UA faculty
Family members of UA faculty and staff
Same as sponsor One year Valid government-issued photo ID and completed application signed by sponsoring borrower
See Services to Persons with Disabilities for more information
*Fall semester end date is January 31, Spring semester end date is May 31, Summer end date is September 30

Limited Access


Circulation Services only (See Borrowing Privileges for Unaffiliated Users for more information)

AffiliationBorrowing statusExpiration DateRequired IDs or documentation
Alumni of the University at Albany Courtesy One year Valid government-issued photo ID
Students, faculty and staff of other SUNY institutions, including Empire State College
and Excelsior College
Courtesy End of current semester* (subject to validation of current enrollment) Valid government-issued photo ID
ID from the SUNY institution
Students, faculty, and staff from academic institutions that participate in the Capital District Library Council (CDLC) Direct Access program (DAP) Courtesy End of current semester* Valid government-issued photo ID
ID from the academic institution
Valid CDLC card from that institution
New York State employees Courtesy One year Valid government-issued photo ID
Valid agency photo ID
Current NYS pay stub
SUNY Research Foundation employees
(not employed at UAlbany)
Courtesy One year Valid government-issued photo ID
Valid agency photo ID
Current pay stub
Participants in University institutes, workshops, and similar programs Courtesy Varies Valid government-issued photo ID
Verification from sponsoring program
Faculty of CUNY institutions Courtesy One year Valid government-issued photo ID
Valid photo ID from the CUNY institution
Faculty of OCLC Reciprocal Borrowing Programs Courtesy One year Valid government-issued photo ID
Valid photo ID from the home institution
OCLC Reciprocal Faculty Borrowing Program card issued by home institution
Visiting faculty/scholars Courtesy As indicated by sponsoring department (not greater than one year) Valid government-issued photo ID
Documentation of status
Granted by Head of Access Services Department, Assistant Directors, or Dean and Director of Libraries
University in the High School, Albany High IBO Undergraduate June 30 Valid government-issued photo ID
School ID
Name on list-provided by school's program coordinator
Employees of businesses based on UAlbany property (UAS, IBM, etc.) None - Affiliation obtained only through fee-based courtesy borrower option
Informal auditors of UA courses None - Affiliation obtained only through fee-based courtesy borrower option
Fee-Payer Courtesy One year Valid government-issued photo ID
$50 [or $25 for those aged 63 or older]
*Fall semester end date is January 31, Spring semester end date is May 31, Summer end date is September 30

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