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Circulation - Reserves

Reserves Services for Students

Electronic Reserves

Journal articles, lecture notes, Web links, and other items are available through ERes, the Web-based electronic reserve system. ERes is available whenever and wherever students have Web access.

For most electronic reserve course pages, a password must be entered to gain access to the course materials. This password is unique to each ERes course page and will be provided to you by your course instructor. It is different from your NetID. Note that the library does not manage or have access to these passwords; instructors will announce them during class. Students who do not know their course password must contact their instructor.

For off-campus access, you must be a registered library borrower and have a SUNYCard to access articles in databases limited to University at Albany community. Adobe Acrobat Reader is required to access many readings; instructions to download this free software are available on ERes. Other necessary software may include Microsoft Office or the free downloadable viewers for Microsoft Word, PowerPoint, and Excel. The ITS Help Desk can provide assistance with questions regarding downloading or general use of Adobe Acrobat Reader, the Microsoft Office suite andits related viewers, and other technical problems. Contact the Help Desk at 442-3706 or via e-mail at

Send general questions about ERes access to

Traditional Reserves

Library-owned and faculty-owned books, videos, and other reserve materials are available for short loan periods at the University Library or the Dewey Library circulation desks. The Libraries' online catalog provides lists of the all items on reserve by course. Borrowers must present a valid SUNYCard or a courtesy borrower card to borrow materials. Students with fines may be blocked from borrowing until their account is resolved.

Loan Periods

Itmes may be on reserve at Dewey Library or the University Library for a two-hour, three-hour, 24-hour or 48-hour loan period. Two- and three-hour items borrowed within two or three hours of closing respectively are due within the first hour of opening on the next business day.

Reserve Fines

The reserve fine for each overdue item is $3.00 per hour, or any part thereof. Fines accrue to a maximum of $45.00 per item. The Circulation system prints a date/time due slip for each reserve item borrowed. It is your responsibility to check when each item is due and to return it on time. Please pay careful attention to the date/time due slip to avoid fines.

Loan Limits

A maximum of three print reserve items may be borrowed at one time. One media item may be borrowed at one time.


Reserve items must be returned to the library service desk from which you borrowed them. Do not return reserve items to outside library bookdrops or overdue fines may accrue.


Please request a receipt for each returned item. Receipts are used to adjudicate return and fine discrepancies. It is your responsibility to retain your receipts.

Replacement Costs

An unreturned item that accrues the maximum fine is assumed lost. The borrower will be billed the fine, a $15.00 processing fee, and the replacement cost. Textbooks not owned by the library will be fined at the current rate of a new textbook charged at the bookstore.

Renewals, Holds, and Recalls

Reserve items cannot be renewed. At the discretion of the reserve supervisor, a patron may borrow an item after it has been back in Reserve for 60 minutes and another patron has not requested the item. Holds and recalls are not available for reserve material.

General Circulation Policies

See the Circulation Loan Policy for other policies that apply to reserve use including lost library cards, mailing addresses, and related policies.

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