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University Libraries.

Using Dewey's Scanning Stations

Did you know? Dewey has scanners that are free and easy to use for a variety of purposes. Our scanning stations are located at the rear left of the main level across from current periodicals. Our Kurzweil station (on the right) is reserved for patrons with disabilities. Patrons wishing to use this work station should ask the Circulation Desk for assistance. Our Scannx station (on the left) has a touch screen to access and control scanning functions. To utilize the Scannx station follow these steps that pop up as prompts onscreen:

  1. Touch the screen to begin
  2. Select whether you would like to save the document to your e-mail/OneDrive, a USB or, have it sent to a printer.
  3. Select your scanning settings, such as color or the document type (the searchable PDF option is always helpful for word based documents!)
  4. Press "scan" and begin scanning!

Note that you may only scan up to 100 pages or 10 mByte at a time. If you need assistance at any point during the scanning process, you may ask the Circulation Desk for help.


When using our scanning stations, you may notice our statement on the copyright law of the United States - which is that whoever uses the scanner is liable for copyright infringement. You might be thinking "What exactly does that mean?" Columbia University's Copyright Advisory Office states that "The fair use statute itself indicates that nonprofit educational purposes are generally favored over commercial uses." In other words, generally the fair use statute deems uses such as scholarship and research appropriate. Thus, if a student scans an article to read and utilize for a research project or school assignment, they will likely be within the confines of the law. However, not all academic uses are safe. Be sure to consider the following 4 factors to the scenario from the Fair Use statute:

  1. The Purpose and Character of the Use
  2. The Nature of the Copyrighted Work
  3. The Amount or Substantiality of the Portion Used
  4. The Effect of the Use on the Potential Market For or Value of the Work

If you want to share a chapter or section of a book with your class, Saint Michael's College Copyright Guidelines suggest that you may do so as long as the pages you are scanning make up less than 10% of the book, and you or the library own the book.


Some appropriate materials to scan include:

  • job application documents
  • any book published before 1923 as it is considered public domain (Cornell Copyright Information Center)
  • most government publications (as most are part of the public domain)
  • an out-of-print book (as long as it's for personal use)
  • an article from a periodical or newspaper (UMUC Library Guide)
  • a single short story, essay, or poem (UMUC Library Guide)

It can be tricky trying to figure out what materials are safe to scan or reproduce, but the most important thing to note is that Dewey has many resources available to you, such as the library guide on Intellectual Property, Copyright, and Fair Use Resources. You may also consult with Lorre Smith, Subject Librarian for Copyright and Open Access during her office hours on Wednesdays, from 5-8pm - or contact her at (518) 437-3946 or lsmith@albany.edu with questions or to set up an appointment.


As always, Dewey Library adheres to the University at Albany Policy for the Responsible Use of Information Technology and to the Student Affairs Division's Standards of Conduct, Appendix G: Policies Governing Student Use of Computing and Network Facilities.


Blog Created By: Kristen Thornton-De Stafeno
Image Credit: Kristen Thornton-De Stafeno

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