M.E. Grenander Department of Special Collections and Archives

ARCHIVES OF PUBLIC AFFAIRS AND POLICY

Finding Aid for the
AMERICAN ASSOCIATION OF UNIVERSITY WOMEN, ALBANY BRANCH
RECORDS, 1921-1992

(APAP-002)

For reference queries contact M.E. Grenander Department of Special Collections and Archives Reference staff

Finding Aid Compiled by
Eric Roth
May 1997

Funding support for arranging and describing this collection provided by Dr. and Mrs. Eugene P. Link.







M. E. Grenander Department of Special Collections & Archives 
University Libraries / University at Albany / State University of New York 
1400 Washington Avenue / Albany, New York 12222 / (518) 437-3935


VOLUME: 5.9 cubic feet

ACQUISITION: These records were originally deposited with the Albany Institute of History and Art.  On June 22, 1995 the records were physically transferred to the M. E. Grenander Department of Special Collections and Archives, University Libraries, University at Albany and the Memorandum of Agreement between the Association and the University Libraries was completed on August 20, 1995.

ACCESS: Access to this record group is unrestricted.

COPYRIGHT: The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection should be discussed with the Head of Special Collections and Archives.


TABLE OF CONTENTS

Adminstrative History

Scope and Content Note

Series Descriptions

Box and Folder List:


Albany Branch of the American Association of University Women
Administrative History

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The mission of the Albany Branch of the American Association of University Women (AAUW) is threefold: 1) unite women alumnae of colleges and universities for practical educational work, 2) increase their effectiveness in the community for the solution of social and civic problems, and 3) support the National and State Divisions of the AAUW.  Since its formation in 1890, the Albany Branch's activity has been the monthly general meetings, featuring guest speakers from the community.  Other activities include board meetings, weekly study groups, workshops, surveys, field trips, conferences and conventions, fundraising events, and financial contributions to the AAUW Educational Foundation.  It is through these activities that the Albany Branch of the AAUW pursues its goals and seeks to fulfill its purpose.

The Albany Branch's administrative duties as defined by the 1921 AAUW Charter are carried out by a board of annually elected executive officers, all of whom must be AAUW members.  The executive officers include one president, two vice-presidents, two secretaries and one treasurer.  The purpose of the Executive Board is to administer to the business affairs of the Albany Branch.  The Executive Board is also responsible for submitting the annual budget to the branch and establishing special tasks forces and committees.  The Executive Board Meetings are typically held three times a year in one of the board members' homes (The General Meetings are held monthly in public meeting places such as hotels and community centers).  Additional Executive Board Meetings may be called to order either by the president or at least two members of the Executive Committee.

The Eastern New York Branch of the Association Collegiate Alumnae (currently the Albany Branch of the AAUW) was formed on Oct. 18, 1890 under the direction of Melville Dewey, Secretary of the University of the State of New York, and Director of the State Library.  (Other than the Albany Branch organizational histories, there are no records in the collection documenting Melville Dewey's involvement with the Albany Branch).  A constitution and by-laws were drafted (last revised in 1991), executive duties defined, officers elected, and goals identified.  The early aims of the Albany Branch were to work towards meeting women's educational needs and to interest school girls in pursuing college careers.

The Albany Branch began as an affiliate of the Association of Collegiate Alumnae (ACA) which was first conceived on Nov. 28, 1881 in Boston when 11 women college alumnae met to discuss the possibility of forming an organization to: 1) provide political and financial support to women pursuing higher education and 2) find new opportunities to use their training.  The ACA (later the American Association of University Women) was officially formed on Jan, 1882 with the purpose of uniting women alumnae of different institutions in "practical educational work." During the next thirty years the ACA expanded to admit localized branches, develop membership policies, committees and research study groups, and offer graduate fellowships to women pursuing higher education.

The Eastern Branch of the ACA (later the Albany Branch of the AAUW) began its first real influential work in 1892 when members cooperated with the ACA in investigating women's wages and contributed $10.00 to the ACA fellowship fund.  (Other than the Albany Branch organizational histories, there are no records documenting the activities of the Albany Branch prior to 1926).  Throughout the 1890's, the Albany Branch (then the Eastern New York Branch of the ACA) expanded its range of interests to include current events such as the trade union movement, child labor, planning, eugenics, and women's suffrage.  Membership began to increase at a prolific rate during the early years of the 20th century as more women became interested in higher education.  The Eastern New York Branch of the ACA also worked on the war effort, contributed to the Belgian Relief Work Project, and established a three year membership to support war orphans.

During the 1920's and 1930's, the Albany Branch developed committees (executive, membership, and publicity) and study groups designed to research and discuss special issues such as drama and music, French War Orphans, and Americanization.  Following 1921, the Association of Collegiate Alumnae and the Southern Association of University Women merged into the American Association of University Women and the Eastern New York Branch of the ACA officially became the Albany Branch of the American Association of University Women.  It accepted the responsibility to promote the aims and ideals of the AAUW determined by the national headquarters in Washington D.C.

During World War II, there was much discussion at branch meetings regarding the political, economic, and social effects of the war on humanity and society as a whole.  The Albany Branch supported the Emergency Control Bill, urged the extension of rationing programs, and hosted lectures dealing with the special consumer problems caused by the war.

The years following World War II saw the Albany Branch pursuing the study of educational development on all fronts.  The Dr. Josephine Glasgow Fellowship was established in 1951 and was the first of 42 such fellowships designed by the Albany Branch to encourage women to pursue higher education.  In December 1950, the AAUW Albany Branch president appeared as a guest of a radio show hosted by the Conference of Christians and Jews.  Topics included international and human relations, and achievements made by the Albany and National Branch of the AAUW in these areas.

Following the lead of the AAUW, the Albany Branch  redefined its committee structure during the late 1950's and 1960's.  In 1963, the AAUW and Albany Branch turned their attentions to four areas of interest:  community problems, cultural interests, education, and world problems.  The AAUW also called for all member branches to become more involved and outspoken in community affairs.  AAUW national president Alice Beeman addressed this issue during a speech in Albany "In the past, much of the emphasis has been on study and study programs.  Now the people who know must act, action is also a way of learning."

Attempts by the Albany Branch to apply this new approach to their own agenda can be seen as early as 1973 when the Legislative Committee lobbied the New York State Governor to reconsider his announced decision to seek legislative requirement for mandatory lifetime imprisonment of drug pushers in New York.  The Albany Branch argued that "the solution to the problem lies in medical, educational, and social approaches of a positive sort rather than in criminal prosecution."  The Albany Branch also co-sponsored workshops dealing with developing effectiveness and leadership skills in 1986 - 1987.


Albany Branch of the American Association of University Women
Scope and Content Note

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These records document the history of the Albany Branch of the American Association of University Women from 1921 - 1992.  While the overall physical condition of the records is good, several folders have been photocopied for research use in order to preserve the originals. (See Appendix 1)  Because the collection was received with order already partially established, it was possible to preserve the provenance without extensive rearranging.  Only the Committee Files have been reconstructed in the attempt to aggregate the records that distinctly deal with each respective committee.

Records include minutes, annual reports, subject files, correspondence, bulletins, yearbooks (address books), scrapbooks and ephemera spanning 1921-1992.  The bulk of the records document activities from 1938-1965 and 1981-1992.  The records relate chiefly to women's issues; particularly higher education, general education, membership, international relations, legislation, World War II, employment, teaching, community projects and Albany, NY.  Correspondents include the AAUW New York State Division, AAUW National Headquarters, other AAUW New York State branches and local chapters of community service organizations such as the American Red Cross, YWCA, Public Teachers Association, Albany Consumers' Council, Albany Council of Social Agencies, Women's Joint Legislative Forum, Albany Public Library, and several New York State government agencies.

Throughout the collection, information regarding education, membership and legislative issues abound.  Annual Reports in the 1960's contain a significant amount of records pertaining to legislation supported by the Albany Branch.  Discussions involving World War II and its effects on women and society are contained in the Correspondence with Community Organizations Series and the President Subject Files: War Employment Folder.

The Committee Files (1937 - 1990) are of particular interest because they provide information relating to the branch's non-administrative activities.  The series is broken down into seven subseries, each corresponding to a particular committee:  Branch History, Fellowship, Hospitality, Membership, Program, Public Information, and the Antique Study Group.  Records documenting other committees and study groups are missing despite the fact that they should also be included in the collection.  Two subseries of note include Fellowship Committee Files and the Branch History Committee Files.  The Fellowship Committee Files document the Albany Branch's efforts to support the AAUW Educational Foundation and to provide financial assistance to women seeking graduate and post-graduate education.  Similar information is located in the President's Subject Files (Series #3).  The Branch History Committee Files contain histories and memoirs dating back to the 1930's as well as documentation of special events held by the Albany Branch.

There are many significant gaps in the collection.  For instance, only the Bulletins, occasional President's Subject Files and Committee Files document the Albany Branch's activities during the 1970's.  Records form the 1920's and 1930's are similarly scarce and fragmented.  The collection is strongest from 1941 - 1965; virtually all series containing records from this time frame are consistent, containing only minor gaps.  The gaps of each individual series are discussed in the series descriptions.

Appendix 1

The photocopied folders include:

1)  General Meetings Minutes (1926 - 1938)
2)  General Meetings Minutes (1939 - 1954)
3)  President's Subject Files: War Employment (1943)
4)  Fellowships Committee Chairman's Correspondence (1939 - 1940)Folder 1
5)  Fellowships Committee Chairman's Correspondence (1939 - 1940)Folder 2
6)  Public Information Committee Press Releases (1975 - 1976),
7)  Antique Study Group Chairman's File (1959 - 1975)


Albany Branch of the American Association of University Women
Series Descriptions

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Series 1: Minutes of the Executive Board Meetings, 1938-1965, 1984-1991, .17 cubic ft.
The Albany Branch of the AAUW Executive Board (or Board of Directors) is made up of elected officers including the president, two vice presidents, two secretaries, treasurer, and two directors.  The purpose of the Executive Board is to carry on the business and administer to the affairs of the branch, establish special task forces and committees and submit the annual budget to the branch.  The Minutes of The Executive Board, 1938-1941, are filed chronologically and contain the following gaps: 1939, 1941-1947, 1957-1959 and 1966-1983.

Series 2:  Minutes of the General Meetings, 1926-1964, 1986-1990, 0.34 cubic ft.
The General Meetings of the Albany Branch of the AAUW meet monthly and are open to the public.  The meetings comprise the major social outlet of the branch serving to attract new members.  The General Meetings are generally held at public meeting places at which the officers relay branch news and proposed activities to the members. Guest speakers are often invited to share their knowledge with the branch community at the General Meetings.  Guest lecturers are typically established professionals from the Albany community.  Speech topics tend to reflect current social issues and their impact on women and society.  The minutes are filed chronologically and contain the following gaps: 1965-1985, and 1987. The available documentation spanning the years from 1986-1991, are very sparse, however.

Series 3:  President's File, 1921-1992, Bulk Dates, 1956-1962, 1981-1992, 1.34 cubic ft.
The President's File contains records maintained by the Office of the President. The files have been arranged into two subseries:  President's Correspondence, 1956-1992, and President's Subject Files, 1921-1992.  The correspondence files contain a major gap from 1962-1985.  The President's Correspondence Files are arranged chronologically by folder; the documents within the folders are filed in reverse chronological order.  The subject files' inclusive dates are 1921-1992, but the bulk of the records represent activities from the 1980's and early 1990's.  The subject file folders are arranged in alphabetical order; the documents within the folders have been maintained in their original order.

Series 4:  Annual Reports, 1940-1965, 0.5 cubic ft.
The Annual Reports of the AAUW Albany Branch contain the reports filed by the executive officers, committees and study groups to document their activities at the end of every fiscal year.  Annual Reports from the 1980's and early 1990's may be found in the President's subject files, and committee reports are also found in the Committee Files.  The annual reports are filed chronologically.  There are no gaps in the series.

Series 5:  Committee Files, 1937-1990, 0.67 cubic ft.
These files document the work performed by individual committees and their respective chairmen.  The series is broken down into seven subseries, each corresponding to a particular committee: Branch History Committee, Fellowship Committee, Hospitality Committee, Membership Committee, Program Committee, Public Information Committee, and the Antique Study Group.  Documents within the Committee Files folders are filed chronologically excepting the chairmen's' correspondence files, which are filed in reverse chronological order.

Series 6:  Correspondence, 1936-1965, 1.0 cubic ft.
The Correspondence files are separated into three subseries:  Correspondence with Community Organizations, 1941-1953; Correspondence with AAUW Headquarters and New York State and Division, 1951-1957; and General Correspondence, 1936-1965.  All correspondence folders are arranged chronologically; documents within the folders are filed in reverse chronological order.  The only gaps in the series occur in the General Correspondence files: 1944-1946 and 1951-1952.

Series 7:  Bulletins, 1941-1990, 0.5 cubic ft.
The AAUW Albany Branch Bulletins are distributed monthly to inform members of meeting dates and locations, changing policies, current positions on legislative issues, upcoming events, and dues information.  The bulletins are arranged in chronological order and contain no gaps.

Series 8:  Yearbooks, 1913-1991, .34 cubic ft.
The Albany Branch Yearbooks contain the names, telephone numbers, and addresses of all members of the branch.  The yearbooks are text only, there are no photos.  The yearbooks are arranged in chronological order and contain no gaps.

Series 9:  Scrapbooks and Ephemera, 1936-1972, 1.0 cubic ft.
This series contains scrapbooks of newspaper clippings and documentary material of the Albany branch's activities, members, and interests.  Other ephemeral items contained in the series include photographs, proclamations of the Mayor of Albany, clothing and tote bags.


Albany Branch of the American Association of University Women
Box and Folder List

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Series 1: Minutes of the Executive Board Meetings, 1938-1965, 1984-1991

Box 1

  Board Minutes, 1938, 1940
  Board Minutes, 1948-1956
  Board Minutes, 1960-1962
  Board Minutes, 1963-1965
  Board Minutes, 1984-1991


Albany Branch of the American Association of University Women
Box and Folder List

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Series 2:  Minutes of the General Meetings, 1926-1964, 1986-1990

 Box 1

  General Meetings Minutes, 1926-1938
  General Meetings Minutes, 1938-1954
  General Meetings Minutes, 1955-1959
  General Meetings Minutes, 1960-1964
  General Meetings Minutes, 1986-1990


Albany Branch of the American Association of University Women
Box and Folder List

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Series 3:  President's File

Sub-series A:  President's Correspondence, 1957-1961, 1986-1987,  1990-1992

Box 1
   President's Correspondence, 1957-1958
   President's Correspondence, 1958-1959
   President's Correspondence, 1959-1960
   President's Correspondence, 1960-1961
   President's Correspondence, 1986-1987
   President's Correspondence, 1991-1992
   President's Correspondence, 1975, 1984-1988

 Sub-series B:  President's Subject Files, 1921-1992

  Box 1 (cont)
   Albany Citizens for Education, 1990
   Annual Reports - AAUW Albany Branch, 1983-1989
   Annual Reports - AAUW New York State Division, 1985-1987
   Annual Reports - AAUW National Division, Washington D.C., 1987
   Awards and Certificates, 1985-1991
   Bulletin Advertising Information, 1986-1987
   By-Laws, National AAUW Charter, 1921
   Albany Branch of the American Association of University Women
   By-Laws, Albany Branch - Revisions and Amendments, 1934-1991
   By-Laws, Albany Branch, 1983-1992
   Center for Women in Government, 1987
   Conferences, 1987-1989
   Conferences, College Decision Systems Seminar, 1989
   Conferences, Regional, 1981-1988
   Conferences, Workshops, 1990
   Conventions, AAUW Biennial, 1958
   Conventions, AAUW Biennial, 1989
   Conventions, AAUW New York State Division, 1983-1986
   Conventions, AAUW New York State Division, 1987-1989, 1992
   Diversity Policy, 1988
   Educational Foundation, 1986-1990, Folder 1
   Educational Foundation, 1986-1990, Folder 2
   Educational Foundation - Annual Reports and Directories, 1988-1991
   Events, 50th Anniversary, 1940
   Events, 100th Anniversary, 1990
   Events, Fashion Show. 1991
   Events, Field Trip to Val Kill, 1990
   Finances, Audit Reports, 1984-1987
   Finances, Receipts and Disbursements, 1991-1992
   Finances, Treasurer's Reports, 1985-1992
   International Relations Handbook, 1983
   Leadership - Reference material, circa 1990
   Leadership Roles, circa 1990
   Legislation, Equity Action Vote Project, 1986
   Legislation, Legal Advocacy Fund, 1984-1989
   Legislation, New York Legislative Forum, 1986-1992
   Legislation, misc., 1986-1989
   Marketing, Image, 1986
   Marketing, Visibility Training Manual circa 1990
   Membership Information, circa 1988
   Miscellaneous (programs, minutes, etc.) 1980 - 1986
   Needs Assessment Program, 1981
   Newsletters, Action Guide, 1987-1988
   Newsletters, Leader in Action, 1987, 1989-1992
   Officers' List, Albany Branch, 1988-1989,  1990-1992
   Panel Discussion Guidelines - Albany Branch
   Publications and Mailings, Directories,  misc. dates
   Publications and Mailings, President's Communications, misc. dates
   Publications and Mailings, President's Mailings, 1988
   Publications and Mailings, President's Mailings, 1989
   Publications and Mailings, President's Mailings, 1990
   Publications and Mailings, President's Mailings, 1991
   Publications and Mailings, Reference Material - Folder 1, 1976 - 1985
   Publications and Mailings, Reference Material - Folder 2, 1984 - 1990
   Sales Catalog, 1987-1988
   Surveys, Arts Survey of Albany, 1938

 Sub-series B:  President's Subject Files, 1921-1992

Box 2
   Surveys, AAUW Branch Biennial Survey, 1991
   Surveys, Membership, 1961-1962
   Surveys, Membership, 1987
   Surveys, Questionnaires, 1933-1956
   Surveys, School Policy Survey Project, 1988
   Topics of Interest, 1962-1963
   War Employment, 1943
   Women's Issues, 1985-1986
   Young Women's Christian Association (YWCA), 1988-1989


Albany Branch of the American Association of University Women
Box and Folder List

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Series 4: Annual Reports, 1940-1965

Box 1

  Annual Reports, 1940-1941
  Annual Reports, 1941-1942
  Annual Reports, 1942-1943
  Annual Reports, 1943-1944
  Annual Reports, 1944-1945
  Annual Reports, 1945-1946
  Annual Reports, 1946-1947
  Annual Reports, 1947-1948
  Annual Reports, 1948-1949
  Annual Reports, 1949-1950
  Annual Reports, 1950-1951
  Annual Reports, 1951-1952

 Box 2

  Annual Reports, 1952-1953
  Annual Reports, 1953-1954
  Annual Reports, 1954-1955
  Annual Reports, 1955-1956
  Annual Reports, 1956-1957
  Annual Reports, 1957-1958
  Annual Reports, 1958-1959
  Annual Reports, 1959-1960
  Annual Reports, 1960-1961
  Annual Reports, 1961-1962
  Annual Reports, 1962-1963
  Annual Reports, 1963-1964
  Annual Reports, 1964-1965


Albany Branch of the American Association of University Women
Box and Folder List

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Series 5: Committee Files (1937-1990)

Box 1

  Antique Study Group Chairman's File, 1959-1975
  Branch History Committee Chairman's File, 1937-1990
  Branch History Committee - History Material, 1938-1965, 1989 - 1990
  Branch History Committee - Events, 1937-1938
  Fellowships Committee Chairman's File, 1955-1960
  Fellowships Committee Chairman's File, 1960-1961
  Fellowships Committee Chairman's File, 1963-1964
  Fellowships Committee Chairman's Correspondence, 1939-1940, Folder 1
  Fellowships Committee Chairman's Correspondence, 1939-1940, Folder 2

 Box 2

  Fellowships Committee Chairman's Correspondence, 1963-1964
  Hospitality Committee Chairman's File, 1954-1969
  Membership Committee Chairman's File, 1979-1990
  Membership Committee Membership Surveys, 1961-1962
  Program Committee Chairman's File, 1942-1989
  Program Committee Program Schedules, 1984-1989
  Public Information Committee Press Releases, 1975-1976
  Public Information Committee Pamphlets, 1969
  Public Information Committee Correspondence, 1973-1976


Albany Branch of the American Association of University Women
Box and Folder List

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Series 6: Correspondence, 1936-1965

Box 1

  Sub-series A: Correspondence with Community Service Organizations, 1941-1953

   Correspondence with Community Service Organizations, 1941-1942
   Correspondence with Community Service Organizations, 1942-1943
   Correspondence with Community Service Organizations, 1943-1944
   Correspondence with Community Service Organizations, 1944-1945
   Correspondence with Community Service Organizations, 1945-1946
   Correspondence with Community Service Organizations, 1946-1947
   Correspondence with Community Service Organizations, 1947-1948
   Correspondence with Community Service Organizations, 1949-1950
   Correspondence with Community Service Organizations, 1950 - 1951
   Correspondence with Community Service Organizations, 1951-1952
   Correspondence with Community Service Organizations, 1952-1953

  Sub-series B: Correspondence with AAUW Headquarters and New York State Division, 1951- 1957

   Correspondence with AAUW Headquarters and New York State Division, 1951-1953
   Correspondence with AAUW Headquarters and New York State Division, 1953-1954
   Correspondence with AAUW Headquarters and New York State Division, 1954-1955
   Correspondence with AAUW Headquarters and New York State Division, 1955-1956
   Correspondence with AAUW Headquarters and New York State Division, 1956-1957

  Sub-series C: Correspondence (General), 1936-1965

   Correspondence (General), 1936-1943
   Correspondence (General), 1947-1950
   Correspondence (General), 1953-1954
   Correspondence (General), 1954-1955
   Correspondence (General), 1955-1956
   Correspondence (General), 1956-1957, Folder 1
   Correspondence (General), 1956-1957, Folder 2
   Correspondence (General), 1958-1959
   Correspondence (General), 1959-1960
   Correspondence (General), 1960-1961
   Correspondence (General), 1961-1962
   Correspondence (General), 1962-1964
   Correspondence (General), 1963-1964, Folder 1
   Correspondence (General), 1963-1964, Folder 2
   Correspondence (General), 1964-1965


Albany Branch of the American Association of University Women
Box and Folder List

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Series 7: Bulletins, 1941-1990

Box 1

  Bulletins, 1941-1946
  Bulletins, 1947-1951
  Bulletins, 1952-1954
  Bulletins, 1955-1958
  Bulletins, 1959-1965
  Bulletins, 1966-1971
  Bulletins, 1972-1975

 Box 2

  Bulletins, 1976-1981
  Bulletins, 1982-1984
  Bulletins, 1985-1990


Albany Branch of the American Association of University Women
Box and Folder List

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Series 8: Yearbooks, 1913-1990

Box 1

  Yearbooks, 1913-1940
  Yearbooks, 1940-1960
  Yearbooks, 1960-1980
  Yearbooks, 1980-1990


Albany Branch of the American Association of University Women
Box and Folder List

Series 9: Scrapbooks and Ephemera, 1936-1972

Box 1

  AAUW T-shirt, yellow
  AAUW tote bag, white
  AAUW tote bag, red
  ERA apron, blue
  Christmas song book
  Career Fair photographs, 1981
  Proclamations, City of Albany New York, Office of the Mayor, 1989, 1991
  Scrapbook #1, Publicity Notes, 1941-1957
  Scrapbook #2, Publicity, public information, 1963-1972
  Scrapbook #3, 1950-1962
  Scrapbook #4, 1936-1941


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Last updated November 22, 2005