Back to The Science Library Facilities Reservations
1. Date of Event Day
2. Approximate # of people attending
4. Title and Purpose of Event:
5. Name of Person and Organization making request:
Billing Address: (street, city, state, zip)
Phone # Email
Affiliation with University at Albany:
6. Contact Person Responsible for Event:
7. Cost: See below for schedule of fees.
EQUIPMENT NEEDS: The following audio-visual equipment is available. To reserve any or all of this equipment requires ten working days advance notice. The Library charges a $50.00 flat fee for equipment use regardless of the number of items requested. Please indicate what equipment is needed:
FOOD SERVICE: To make arrangements for Food Service, please call Campus Center Catering Service, 442-5986. The Library does not make these arrangements. Please note: The Library charges $25.00 per event for use of food in library rooms. If you plan to use an outside caterer, you must refer to the UAS Web site at http://www.albany.edu/uas/outside_catering.html.
Will food or drink be served? Yes Kitchen facilities required? Yes
There is no charge for the use of the Atrium as it is set up for University groups for weekday events scheduled between 8:30 a.m. and 5 p.m. Other fees, however, may apply; see below.
The Libraries do not arrange for or do setup of furniture. For events scheduled on weekdays after 5 p.m. or on weekends, the Libraries charge a facilities use fee of $150.00 per event payable to State University of New York at Albany. Groups using the Atrium for an event where food will be served must pay an $80 fee for custodial services payable to the University Libraries.
Groups external to the University must have a University co-sponsor, fill out a Revokable Permit, an "Application for Use of University Facilities by Non-University Organizations" form, obtain a Certificate of Liability Insurance, and pay a $500.00 facility use fee to State University of New York at Albany. Forms will be made available by the Science Library Keyboard Specialist.
You may view the complete Science Library - Facilities Reservations Policies and Procedures.
The Dean and Director of Libraries will review your request and inform you of his decision.
Please note that you will receive an automated e-mail response immediately after submitting this form stating that your request has been sent. You will receive a confirmation of your reservation in a separate message in the next day or two.