Back to The Science Library Facilities Reservations
Please note: The Standish Room is set up as a Board Room with seating for 20 people around a large conference table. An additional 38 chairs are available either in the room or stacked in the closet. Maximum seating capacity is 107. No events may be booked until 1/2 hour after the library is scheduled to open on any day.
1. Date of Event Day
2. Approximate # of people attending
4. Title and Purpose of Event:
5. Name of Person and Organization making request:
Billing Address: (street, city, state, zip)
Phone # Email
Affiliation with University at Albany:
6. Contact Person Responsible for Event:
7. Cost: See below for schedule of fees.
EQUIPMENT NEEDS: The following audio-visual equipment is available. A projection screen is also available in the Standish Room. To reserve any or all of the equipment listed below requires ten working days advance notice. The Library charges a flat fee of $50.00 for equipment use regardless of the number of items requested. Please indicate what equipment is needed:
FOOD SERVICE: To make arrangements for Food Service, please call Campus Center Catering Service, 442-5986. The Library does not make these arrangements. Please note: The Library charges $25.00 per event for use of food in library rooms. If you plan to use an outside caterer, you must refer to the UAS Web site at http://www.albany.edu/uas/outside_catering.html.
Will food or drink be served? Yes Kitchen facilities required? Yes
There is no charge for the use of the Standish Room as it is set up for University groups for weekday events scheduled between 8:30 a.m. and 5 p.m. This room seats twenty at the conference table. An additional 38 chairs are available either in the room or stacked in the closet. The event sponsor must make arrangements for seating for more than 58 people.
The Libraries do not arrange for or do setup of furniture. For events scheduled on weekdays after 5 p.m. or on weekends, the Libraries charge a facilities use fee of $50.00 per event payable to State University of New York at Albany.
Groups external to the University must have a University co-sponsor, fill out a Revokable Permit, an "Application for Use of University Facilities by Non-University Organizations" form, obtain a Certificate of Liability Insurance, and pay a $120.00 facility use fee to State University of New York at Albany. Forms will be made available by the Science Library Keyboard Specialist.
You may view the complete Science Library - Facilities Reservations Policies and Procedures.
The Dean and Director of Libraries will review your request and inform you of his decision.
NOTE: You will receive an automated e-mail response immediately after submitting this form. This automated response does not confirm your reservation. Your reservation will be confirmed by a separate email message within one or two business days. If you do not receive the email confirmation of your request within two business days, please call 518-442-3568.