M.E. Grenander Department of Special Collections and Archives
M.E. Grenander Department of Special Collections and Archives About these images M.E. Grenander Department of Special Collections and Archives

Employment Opportunities


Position Description: Archive Project Assistant

Return to top

The Archive Project Assistant will process manuscript collections related to environmental affairs as part of a New York State Department of Education Documentary Heritage Program grant awarded to the M.E. Grenander Department of Special Collections and Archives.

Under the direction of the Project Director, duties will include:
· Arrange and describe manuscript and archival collections according to accepted archival practice
· Perform routine rehousing of materials during the course of arrangement and description, including refoldering and reboxing materials in archival-quality enclosures, sleeving photographs and frail materials in Mylar enclosures, and other routine procedures as assigned
· Compile and write a finding aid according to accepted archival practice and standards, including an administrative history, scope and content note, series description, and folder list
· Make finding aid available to users electronically
· Compile information required for a bibliographic record for local and union catalogs
· Other duties as assigned

Anticipated starting date is September 2007. The starting date for these positions is contingent upon receipt of grant funds. This project must be completed by June 2007.

Required: Bachelor’s degree; currently enrolled in a related graduate program or recently completed master’s level degree; coursework in archives administration and/or at least one year working in an archives or related repository.

Preferred: Experience in an archives or related repository.

Supervisor: Primary: Brian Keough, Head of Department; Secondary: Geoffrey Williams, University Archivist

Hours: 10-20 hours per week scheduled when the Department is open to the public (Monday, Thursday, & Friday 9 a.m.-5 p.m. and Tuesday and Wednesday 9 a.m.-9 p.m.).

Salary: Starting at a minimum of $11/hour depending on experience.

To apply, please email a letter of interest and resume.

To apply please call or email:
Brian Keough, Head
M.E. Grenander Department of Special Collections and Archives
UAlbany Science Library LE-352
Albany, NY 12222
E-mail:
Tel: (518) 437-3931 Fax: (518) 437-3930

THE UNIVERSITY AT ALBANY, STATE UNIVERSITY OF NEW YORK IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION/IRCA/ADA EMPLOYER


Position Description: College Work Study Student Positions

Return to top

Duties:
Under the direction of the Curator of Manuscripts, the student will fill a valuable role in the Department's commitment to preserving and providing access to its holdings of books, manuscripts, photographs, audio recordings, and moving images. Students typically contribute to projects through some or all of the following tasks: preservation photocopying and/or digitizing news clippings and other formats from the Department's manuscript collections; sleeving and indexing photographs; boxing and organizing various audio formats; data entry; and other duties as assigned.

Supervisor: Primary: Curator of Manuscripts

Hours: maximum of 8 hours per week
The Department is open 9 a.m. - 5 p.m. Monday, Thursday, and Friday and 9 a.m. - 9 p.m. Tuesday and Wednesday.

To apply please call or email:
Brian Keough, Head
M.E. Grenander Department of Special Collections and Archives
UAlbany Science Library LE-352
Albany, NY 12222
E-mail:
Tel: (518) 437-3931 Fax: (518) 437-3930


Position Description: Interns and Student Assistants

Return to top

Duties:
Under the direction of Grenander Department Faculty, Interns and Student Assistants assist in processing manuscript collections or materials from the University Archives. The students may also assist, under the direction of the Special Collections Librarian, in providing reference service in the Department's Research Room and perform other related duties as the need arises. Duties may include: arranging and describing manuscript collections; refoldering and reboxing material; providing a biographical statement, scope and contents note, series description, and folder lists; performing basic preservation tasks; creating bibliographic records, and; encoding completed finding aids for online access.

Supervisor: Primary: Varies

Salary: Starting at $8.25 an hour or higher depending on experience; or course credit

To apply please call or email:
Brian Keough, Head
M.E. Grenander Department of Special Collections and Archives
UAlbany Science Library LE-352
Albany, NY 12222
E-mail:
Tel: (518) 437-3931 Fax: (518) 437-3930


Position Description: Descriptive Metadata Intern or Specialist

Return to top

Duties:
Under the direction of the Curator of Manuscripts, the specialist will arrange and describe digital images as part of an ongoing project to reformat and index the Department's photograph collections; prepare photographs for shipping to digitization vendor; prepare original metadata and enter cataloging records in a SQL database; maintain authority lists of names and subjects; advise staff in choosing appropriate thesauri and on application of cataloging rules; and assist wtih record keeping and other tasks as appropriate.

Supervisor: Primary: Curator of Manuscripts

Hours: 10-20 hours per week

Salary: Dependent on experience; or course credit

To apply please call or email:
Brian Keough, Head
M.E. Grenander Department of Special Collections and Archives
UAlbany Science Library LE-352
Albany, NY 12222
E-mail:
Tel: (518) 437-3931 Fax: (518) 437-3930


Position Description: Manuscript Cataloging Intern

Return to top

Duties:
Under the direction of the Curator of Manuscripts, the Intern will conduct a survey of the M.E. Grenander Department of Special Collections and Archives processed manuscript collections and record groups as part of the Department's commitment to preserving and providing access to its holdings. The focus of the project will be those collections available to users and researchers, but not currently described in Minerva, the University Libraries online catalog. The Intern will research those collections lacking or having incomplete bibliographic records and develop a plan of action in consultation with the Curator of Manuscripts for the completion of records. The Intern will be responsible for creating original local catalog records for manuscript collections and archival material. Working knowledge of Word, Excel, and Access is preferred. Cataloging experience and familiarity with a special collections and/or university archives environment is preferred, but not required.

Supervisor: Primary: Curator of Manuscripts

Hours: 10-20 hours per week

Salary: Starting at $8.25 an hour or higher depending on experience; or course credit


Position Description: Digital Exhibits Intern

Return to top

Duties:
Under the direction of the Curator of Manuscripts, University Archivist, and/or Department faculty, the Intern will develop digital exhibits highlighting selections from the M.E. Grenander Department of Special Collections and Archives' manuscript and book collections. As part of the Department's mission to preserve and provide access to its holdings, the focus of the project will be to digitize previously installed exhibits in the University Libraries and other locations. The Intern will be responsible for creating online exhibits based on materials curated by Department staff. In addition, the Intern will make recommendations for design templates and best practices for future online exhibits for the Department that conform with all University Libraries and international standards. The Intern will research accessibility, design, and other best practices for online exhibit design and implementation. Working knowledge of software and applications including Adobe Photoshop, Macromedia Dreamweaver, Macromedia Flash, and others is preferred.

Supervisor: Primary: Geoffrey Williams, University Archivist; Curator of Manuscripts

Hours: 10-20 hours per week

Salary: Starting at $8.25 an hour or higher depending on experience; or course credit


Position Description: Audio Preservation Intern

Return to top

Duties:
Under the direction of the Curator of Manuscripts, the Intern will conduct a survey of the M.E. Grenander Department of Special Collections and Archives' audio collections as part of the Department's commitment to preserving and providing access to its holdings. The focus of the project will be a collection of approximately 200 items in reel-to-reel format. The Intern will research the survey process, define survey objectives, and develop a plan of action in consultation with the Curator of Manuscripts. Some of the results of the survey will include an analysis of the physical condition of the collection and reformatting priorities within the collection. A critical facet of this internship experience will be the design of a database for the audio survey compatible with other collection management systems used in the Department by the Intern. The Intern will be responsible for documenting decisions and procedures associated with all facets of the survey process to aid in the implementation of a future complete survey of the Department's audio holdings. Experience with audio formats would be beneficial, but is not required.

Required: Knowledge of and experience with Microsoft Access.

Supervisor: Primary: Curator of Manuscripts

Hours: 10-20 hours per week

Salary: Starting at $8.25 an hour or higher depending on experience; or course credit


Reference E-mail | Find Collections | Find Other Historical Resources
About the Department | Department Services and Policies
View Exhibits | View Blog
Department Home Page

Last updated January 8, 2007

Valid HTML 4.01!