M.E. Grenander Department of Special Collections and Archives


Finding Aid for the
RECORDS, 1976-2004


For reference queries contact M.E. Grenander Department of Special Collections and Archives Reference staff

Finding Aid Compiled by
Rita Mignacca
May 1998
Revised by Kevin Glick
June 1999
2004 Accession Inventoried by
Tajon Rice
February 2006
2006 Accession Inventoried by
Tajon Rice
October 2006

M. E. Grenander Department of Special Collections & Archives 
University Libraries / University at Albany / State University of New York 
1400 Washington Avenue / Albany, New York 12222 / (518) 437-3935

VOLUME: 7.72 cubic feet

ACQUISITION: All items in this manuscript group were donated to the University Libraries, M.E. Grenander Department of Special Collections and Archives, by Shirley Gordon, Director of the Family Planning Advocates of New York State in March 1990, by Family Planning Advocates in August 2004, and by Family Planning Advocates in August 2006.

ACCESS: Access to this record group is unrestricted.

COPYRIGHT: The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection should be discussed with the Head of Special Collections and Archives.


Administrative History

Scope and Content Note

Series Descriptions

Box and Folder List:

Family Planning Advocates of New York State
Administrative History

Back to table of contents

Family Planning Advocates of New York State was established in the 1970's by the affiliates of Planned Parenthood of New York State in an effort to expand the capacity of its organization to affect public policy through lobbying and education. Planned Parenthood affiliates had previously been involved in an organization of family planning activists, the New York State Coalition for Family Planning, organized in 1972. This coalition worked with the administrative branch of state government, but was financially unable to lobby the legislature. In January 1976, the Planned Parenthood affiliates, in conjunction with the New York State Coalition for Family Planning, opened a Family Planning Public Affairs Office. The purpose of this office was to educate lawmakers and the community to the needs and services of family planning providers in New York State; act as a resource to the legislature; and gather and disseminate information to family planning providers and public policy makers.

In November of 1976 it was decided that in order to make the impact that was thought possible, a greater infusion of money and a stronger commitment to staff would have to be made to the Family Planning Office by its supporters. At the same time it was becoming clear that the Coalition for Family Planning was not able to continue operating with its existing sources of funding. A Transition Committee, comprised of members from Planned Parenthood affiliates and the Board of the Coalition, was appointed in January 1977 to develop a plan to incorporate the functions of the Coalition and the Family Planning Office. The stated purpose of the organization was to represent to the New York State government the views of Planned Parenthood affiliates, other related organizations, and family planning consumers. This would be done by: developing a statewide family planning public policy program; providing statewide public policy leadership; informing members of the legislature and agencies of state government about family planning objectives as related to public policy; informing family planning agencies, other interested groups, organizations, and individuals concerning state legislative proposals and actions; educating the public regarding responsible reproductive activity; and by coordinating litigation when indicated.

On April 19, 1977, delegates from Planned Parenthood Affiliates, other organizations and individuals met. They agreed to incorporate Family Planning Advocates of New York State as a 501 (c) (4) organization. A slate of officers was elected; members of the Executive Committee were appointed; and by-laws were drafted. A full-time Executive Director, Shirley Gordon, was appointed. A more secure funding base was established with the Planned Parenthood Affiliates committing themselves to assuming the major cost of operation.

The by-laws of Family Planning Advocates designate all affiliates of Planned Parenthood Federation of America, Inc. as sustaining members, and designate all other organizations and individuals supporting progressive family planning as non-sustaining members. The by-laws also define the members of the board of directors by duties and powers. The Planned Parenthood affiliates are each represented by one Board member, the sponsoring organization members are as a group represented by 5 board members, and the individual members are as a group represented by 5 board members. The board meets in the fall of each year to elect officers, approve the annual budget of the corporation, and to delegate the duties and authority to individual officers and committees. Directors of the board do not receive any stated compensation but may receive reimbursement for expenses in attending the annual meeting.

Officers of Family Planning Advocates consist of a president, two vice-presidents, a secretary, a treasurer, "and such additional officers as the Board of Directors may from time to time elect."  From the slates provided by the Nominating Committee, the officers are elected at the annual board meeting for a one year term. The president functions as chief executive officer.

There are four major committees of Family Planning Advocates of New York State. The Executive Committee is composed of the Officers of the Corporation and six additional members, which meets "not less frequently than once every 2 months." Standing Committees consist of three or more members appointed by the Board of Directors with a chair appointed by the president. The Budget and Finance Committee is chaired by the Treasurer and members are selected by the Treasurer. The Nominating Committee, comprised of 5 members, "at least 3 of whom shall be former members or members of the Board of Directors," prepare slates of nominees for the Board of Directors, the officers, the Executive Committee, and the Nominating Committee.

Family Planning Advocates of New York State
Scope & Content Note

Back to table of contents

The records of Family Planning Adocates of New York State include administrative history, by-laws, meeting minutes, personnel policies, correspondence (including press releases), newsletters, issues files, publications, and reports documenting the inner workings and the issues addressed by the organization.

The largest section of the records is the Correspondence series. This series traces the political realm that Family Planning Advocates worked within and has influence over. Most of the correspondence also includes attached material such as research papers, positional statements, survey results and interpretations, news clippings, and copies of published articles relating to the organization and its interests.

Related collections in the M.E. Grenander Department of Special Collections and Archives include the records of the National Organization for Women-New York State (APAP-029) as well as other collections in the subject guide for Women.

Family Planning Advocates of New York State
Series Descriptions

Back to table of contents

Series 1: Administrative Records, 1977-2000, 1.3 cubic feet, Arranged alpabetically.

The text Action Impact: A Manual For Family Planning Advocates published in 1988 by the organization details the manner in which family planning field operators could make legislative and organizational recommendations. The origins of the organization are outlined with a brief history called "Family Planning Advocates of New York State, Inc...How It All Began." The policy folders trace the issues of contraception, teenage pregnancy, parental consent for abortion, infant mortality rates, preventative care, and sex education. These issues were reported by the media and researched by local and federal government departments. The issues contained in the files ultimately were adopted as Family Planning Advocates' policies as recommendations to reproductive organizations and to legislators for state and federal guidelines and laws. Information on legislative activity is found in update sheets and as agenda brochures outlining the schedule and speakers used at issues conferences. This material document how the state legislature was enacting laws and debating issues in conference that would impact the organization's monies and policies. The personnel policies dating from 1979 appear to be the typewritten original document of "Personnel Policies and Practices for Salaried Employees," outlining the employment practices of the organization as it affected the staff. Also in the Administrative series are the minutes of meetings. The minutes are not of the general membership, but of the Executive Committee mostly, interspersed with the minutes of the annual Board meeting. Any documents that were used for focus in the meetings by either the Executive Committee or the Board of Directors are included and affixed to the minutes of the meeting when they were used. There are two alphabetical arrangements of the records in this series - those transferred in 1990 and those transferred in 2004 and 2006. Administrative records including Board and Executive Committee meeting minutes and other materials, particularly from the late 1980s-2000, can be found in the Correspondence series as those documents were mailed to the relevant constituencies.

Series 2: Correspondence, 1985-2000. 5.18 cubic feet, Arranged chronologically.

Correspondence was sent from Family Planning Advocates of New York State to various organizations and individuals: affiliates and field operators, the Governor of New York State, legislators, and editors of newspapers. Also included is correspondence between the Board of Directors and the Executive Committee, general letters to the membership, letters to presidents of other Family Planning Advocates organizations, letters to physicians connected to public health services organizations, members of the clergy, and press releases. All correspondence is typed and on letterhead and is representative of the communication sent by Family Planning Advocates of New York State to others; little of the correspondence represents what the organization received. Administrative records including Board and Executive Committee meeting minutes and other materials, particularly from the late 1980s-2000, are also interfiled with correspondence as those documents were mailed to the relevant constituencies.

Series 3: Albany Memo, 1976-2000, 0.32 cubic feet, Arranged chronologically.

The Albany Memo is the newsletter published monthly by Family Planning Advocates of New York State. These one to two-page newsletters contain information on the organization's activities and the laws being enacted related to family planning. Also included is information on reproductive issues and the organization's role in fostering responsible family planning. Published in the newsletter are the voting records of state legislators for issues that deal directly with birth control, abortion, parental consent, Medicaid funding for abortion, pre-natal care, and related issues Often whole bills before the state legislature are found printed in the Albany Memo.

Series 4: Subject Files, 1977-1990, 0 .42 cubic feet, Arranged alpabetically.

This series documents issues such as New York State's system for preventive care; preventing unwanted pregnancy; cartoons on reproductive health; syphilis, gonorrhea, chlamydia, and other sexually transmitted diseases; sterilization; teenage pregnancy; a news clipping on infant mortality rates; sex education; parental consent; abortion; and family planning services.

Series 5: Publications and Reports, 1978-2000, 0.5 cubic feet, Arranged chronologically.

The publications and reports are devoted to the many aspects of reproductive health and choice and the costs incurred, as well as some issues before the legislature.

Family Planning Advocates of New York State
Box and Folder List

Back to table of contents

Series 1: Administrative Records, 1977-2000

Box 1

Action Impact: A Manual For Family Planning Advocates, 1988
By-laws, 1977
Family Planning Services, 1976, undated
Family Planning Advocates Policies, 1977-1984
History of Family Planning Advocates of New York State, 1987
Legislative Conference Agendas, 1987-1990
Minutes, 1979-1981
Minutes, 1981-1984
Minutes, 1984-1987
Minutes, 1988
Personnel Policies, 1979
Policy Statements, 1988-89
Proposal for Albany, New York Office of Family Planning Advocates, 1977
Summary of Laws and Regulations, 1990

Box 9

1. Amelia Case, 1994-1996
2. Amelia Case, 1994-1996
3. Amelia Case, 1994-1996
4. Annual Meeting, Board Reports, Slides, 1997
5. Board Manual, 25th Anniversary Committee, 2000
6. Board Manual, 1999-2000
7. Board Manual, 1999-2000
8. Board Manual, 1999-2000
9. Legislative Conference Programs, 1990-2000
10. Legislative Update, 1990-1997
11. Meeting Minutes, 1995-2000
12. Memos, 1996-1997
13. New Voices, 1996
14. New Voices, 1997
15. New Voices, 1997
16. New Voices, 1998
17. New Voices, 1998
18. New Voices, 1998
19. New Voices, Mission Statement, undated
20. New Voices, Returned Surveys, 1998
21. New Voices, Wheel Of Life Instructions, 1997

Family Planning Advocates of New York State
Box and Folder List

Back to table of contents

Series 2: Correspondence, 1978-1996

Box 1 (continued)

Correspondence, 1978
Correspondence, 1979
Correspondence, 1980
Correspondence, 1981
Correspondence, 1982
Correspondence, 1983
Correspondence, January-June 1984
Correspondence, July-December 1984
Correspondence, January-June 1985
Correspondence, July-December 1985
Correspondence, January-May 1986
Correspondence, June-December 1986
Correspondence, January-May 1987
Correspondence, June-September 1987
Correspondence, October-December 1987
Correspondence, January-March 1988

Box 2

Correspondence, April-August 1988
Correspondence, September-October 1988
Correspondence, November-December 1988

Box 4

1. Correspondence, January-March 1990
2. Correspondence, April-June 1990
3. Correspondence, July-September 1990
4. Correspondence, October-December 1990
5. Correspondence, January-March 1991
6. Correspondence, April-June 1990
7. Correspondence, July-September 1991
8. Correspondence, October-December 1991
9. Correspondence, January-March 1992
10. Correspondence, April-June 1992
11. Correspondence, July-September 1992
12. Correspondence, October-November 1992
13. Correspondence, December 1992

Box 5

1. Correspondence, January-March 1993
2. Correspondence, April-May 1993
3. Correspondence, June-August 1993
4. Correspondence, September-October 1993
5. Correspondence, November-December 1993
6. Correspondence, January-February 1994
7. Correspondence, March-April 1994
8. Correspondence, May-June 1994
9. Correspondence, July-August 1994
10. Correspondence, September-October 1994
11. Correspondence, November-December 1994
12. Correspondence, January-February 1995
13. Correspondence, March 1995
14. Correspondence, April 1995

Box 6

1. Correspondence, May 1995
2. Correspondence, June 1995
3. Correspondence, July 1995
4. Correspondence, August 1995
5. Correspondence, September 1995
6. Correspondence, October 1995
7. Correspondence, November-December 1995
8. Correspondence, January-February 1996
9. Correspondence, March-April 1996
10. Correspondence, May 1996
11. Correspondence, June-July 1996
12. Correspondence, August-September 1996
13. Correspondence, October 1996
14. Correspondence ,November 1996
15. Correspondence, December 1996

Box 7

1. Correspondence, March-June 1996
2. Correspondence, September-December 1996
3. Correspondence, January-February 1997
4. Correspondence, March 1997
5. Correspondence, March 1997
6. Correspondence, April 1997
7. Correspondence, April 1997
8. Correspondence, June 1997
9. Correspondence, July 1997
10. Correspondence, July 1997
11. Correspondence, August-September 1997
12. Correspondence, October 1997
13. Correspondence, November-December 1997
14. Correspondence, January-February 1998
15. Correspondence, March 1998
16. Correspondence, April 1998
17. Correspondence, May 1998

Box 8

1. Correspondence, October-November 1998
2. Correspondence, January-July 1999
3. Correspondence, August-December 1999
4. Correspondence, 2000

Family Planning Advocates of New York State
Box and Folder List

Back to table of contents

Series 3: Albany Memo, 1976-2000

Box 2 (continued)

Albany Memo, 1976-1978
Albany Memo, 1979-1982
Albany Memo, 1982-1985
Albany Memo, 1985-1990

Box 10

1. Albany Memo, 1990-2000

Family Planning Advocates of New York State
Box and Folder List

Back to table of contents

Series 4: Subject Files, 1977-1990

Box 2 (continued)

Abortion, 1978, undated, 1990
Adolescents, 1987, 1989
Infant Death Rate, Wall Street Journal, July 23, 1985
New York's Key System for Preventative Care, 1984
Parental Consent, 1981-1990
Preventing Unintended Pregnancy, 1985
Reproductive Health Cartoons, 1987
Sex Education, 1983
Sterilization, 1977-1978

Box 3

Syphilis, Sexually Transmitted Diseases, 1990
Teenage Pregnancy, 1981-1983

Box 11

1. American Cartoonist Comment on Reproductive Health Issues, 1987-2000
2. Religious Health Restrictions, 2004
3. Sex Ed Wheel Of Fortune, undated

Family Planning Advocates of New York State
Box and Folder List

Back to table of contents

Series 5: Publications and Reports, 1978-2000

Box 3 (continued)

The Impact of the Hyde Amendment on Medically Necessary Abortions, 1978
Task Force on Medicaid Rates for Family Planning Services: Establishment of a System for Financing Treatment or Diagnostic Center Services, 1978
Teenage Pregnancy, 1978
Benefits and Costs of the Family Planning Program, 1981
Long Term Trends in Public Assistance Recipients: Aid to Families with Dependent Children, New York City, 1981
Costs and Benefits of Title XX: Family Planning Services in Texas, 1982
Benefits and Costs of Family Planning-An Update Report, 1983
Making Choices: Evaluating the Health Risks and Benefits of Birth Control Methods, 1983
Adolescent Pregnancy, 1984
Family Planning as a Cost Containment Initiative: Report of the Director's Special Task Force, 1984
Governor's Task Force on Adolescent Pregnancy, I (1985)
Governor's Task Force on Adolescent Pregnancy, II (1986)
Report of Public Child Fatality Review Committee, 1986
Black Health Issues, 1987
Governor's Task Force on Adolescent Pregnancy, III (1987)
The U.S. International Family Planning Program: Under Seige, 1987
Healthy Children: Investing in the Future, 1988
Women at Risk: The Need for Family Planning Services, State and County Estimates, 1987, (1988)
When the Conventional Wisdom is Wrong: A Reexamination of the Role of Abortion As an Issue in Federal Elections, 1974-86, (1988)
New York's Children in 1989: Society at Risk , A Report of New York State Project 2000, (1989)
Reproductive Health Initiative for FY 1990-91: A Proposal to Promote Early Intervention for Adolescents and Low Income Women, 1989
Teenage Pregnancy and Too-Early Childbearing: Public Costs, Personal Consequences, 1990
The Facts Speak Louder: Planned Parenthood's Critique of 'The Silent Scream', undated

Box 12

1. Fact Sheets, circa 1995-2000
2. Reproductive Health Laws and Regulations, 2000

Reference E-mail | Find Collections | Find Other Historical Resources
About the Department | Department Services and Policies
View Exhibits | View Blog
Department Home Page

Last updated October 4, 2006