Table Of Contents

Descriptive Summary

Biographical Sketch

Scope and Content Information

Arrangement of the Collection

Restrictions

Subject and Genre Headings

Administrative Information

Container List

Series 1: Administration 1908-2008, Undated

Series 2: Programs and Events 1881, 1898, 1910-2009, Undated

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MENANDS BOOK CLUB RECORDS, (MSS-138), 1881-2009




Descriptive Summary

Title: Menands Book Club Records
Date: 1881-2009
Physical Characteristics: .67 cubic ft.
Abstract: The majority of the Menands Book Club Records consists of meeting and treasurer notes and program schedules. There also is correspondence, club histories and an information packet of the village of Menands, NY Anniversary.
Storage: The materials are located onsite in the department.
Language: The materials in the collection are in English.
Repository: M. E. Grenander Department of Special Collections and Archives, University at Albany, SUNY

Biographical Sketch

The Menands Book Club was formed by Mrs. Edward A. Kelly, Mrs. Frank Dunn, and Mrs. Claude C. Nuckols about 1908. It was originally known as The Literary Club of Menands, NY. Members held informal meetings at a different member home each week.

As the literary club grew, members decided to create a more formal structure in 1910, including having club officers. The first president was Miss Alice M. Darbe. Along with assigning officers, members wrote a constitution and by-laws. The purpose of the Club as stated was to enlighten and fulfill intellectual needs. Meetings were now held every two weeks and the Club charged membership dues of 5 cents per member per meeting for attendees and 10 cents for those absent. Programs were printed for members with the meeting dates and topics. Members were required to share a reading on their assigned topic. The Club also selected books to reflect an overall theme in some years, including current events, women, New York State history, islands, far away places and American people and life.

The organization continued to evolve over time. The name changed to the Menands Book Club for the 1923-1924 program year. In 1954 and 2007 members revised the constitution and by-laws. The Club currently has about a dozen members and meets from September through June. Its meetings still cover a variety of topics.

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Scope and Content Information

The collection predominantly consists of paper-handouts and mini-booklets. In addition, there are some newspaper clippings and both ledger and composition notebooks to record meetings. There are guidebooks to the village of Menands anniversary celebrations in the collection as well. Please note there are gaps in the collection record in the 1940s and then again in the 1960s and 1970s, with the meeting program guides.

Series one contains administrative records. In the records there are meeting minutes and treasury information. Correspondence pertaining to administration of the Club and membership directories are also in this section. Series two contains materials related to programs and events. Within this series is correspondence regarding the history of the Club, program guides and newsclippings. There also are items retained by Club members that relate to the history of Menands, but pre-date the The Literary Club.

These records were located in the homes of members and members' families and collected by the Menands Book Club several years prior to the donation of materials to the University at Albany.

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Arrangement of the Collection

The collection is organized into the following series:

Series 1 - Administration, 1908-2008, Undated
Series 2 - Programs and Events, 1881, 1898, 1910-2009, Undated

Both series are arranged alphabetically.

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Restrictions

Access

Access to this record group is unrestricted with the exception of one folder noted below.

Copyright

The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection should be discussed with the Head of Special Collections and Archives.

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Subject Headings

Corporate Bodies

Menands Book Club

Subjects

Book clubs (Discussion groups)--New York (State)
Women--Societies and clubs.

Places

Menands (N.Y.)

Genres and Forms

Bylaws (administrative records)
Clippings
Correspondence
Financial records
Histories
Programs (documents)
Schedules (time plans)

Administrative Information

Preferred Citation

Preferred citation for this material is as follows:

Identification of specific item, series, box, folder, Menands Book Club Records, 1881-2009. M.E. Grenander Department of Special Collections and Archives, University Libraries, University at Albany, State University of New York (hereafter referred to as the Menands Book Club Records).

Acquisition Information

The Menands Book Club donated the records to the M.E. Grenander Department of Special Collections and Archives in 2011.

Finding Aid Information

Created by: Ashley Purvis
Date: © 2012 By the University at Albany, SUNY. All rights reserved.
Revision history: -

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Container List

Series 1: Administration, 1908-2008, Undated .43 cubic ft.
Arranged alphabetically.
This series contains correspondence pertaining to book club business, organizational history, laws, and membership information.
Box Folder
1 1 Account Statements-RESTRICTED, 1985-1989
2 Club Laws, 1921 2007
3 Correspondence, 1963-1965 1968-1969
4 Correspondence, 1970-1977
5 Correspondence, 1980 1982-1984 1986 1988-1989
6 Correspondence, 1991 1994-1996 1999
7 Correspondence, 2001-2003 2008
8 Correspondence, Undated
9 Dues, 1981-1985
10 History, 1974 2007-2008 Undated
11 Meeting Minutes, 1996-1999
12 Meeting Minutes, 2000-2003
13 Meeting Minutes, 2004-2007
14 Meeting Minutes, 1998-2007
15 Membership Cards for Red Cross, 1949-1951 1955
16 Membership Lists, Undated
17 Receipts, 1964-1965 1975 1980 1989 1991
18 Secretary and Treasurer Notes, 1908-1914
19 Secretary and Treasurer Notes, 1948-1950
20 Secretary and Treasurer Notes, 1948-1955
21 Secretary and Treasurer Notes, 1955-1965
Box Folder
2 1 Secretary and Treasurer Notes, 1965-1972
2 Secretary and Treasurer Notes, 1972-1982
3 Secretary and Treasurer Notes, 1982-1993
4 Secretary and Treasurer Notes, 1993-1996
Series 2: Programs and Events, 1881, 1898, 1910-2009, Undated .24 cu. ft.
Arranged alphabetically.
This series consists of calendars of events, newspaper clippings, histories of the village of Menands, meeting schedules and annual programs. Initially these programs were bound volumes listing such information as the meeting dates, book to be discussed, hostess for each meeting and presenters and topics. Eventually they became less elaborate and frequently were one sheet of paper featuring a typed meeting schedule.
Box Folder
2 5 Calendar of Events, 2007-2009
6 Early Menands Historic Documents Retained by Club Members, 1881 1898
7 Menands Anniversary, 1974 1979
8 Menands History, Undated
Box Folder
3 1 News Clippings, 1984-2007
2 News Clippings on Menands Book Club, 1931-1932
3 Programs, 1910-1914
4 Programs, 1914-1919
5 Programs, 1919-1925
6 Programs, 1926-1932
7 Programs, 1932-1939
8 Programs, 1944-1950
9 Programs, 1950-1959
10 Schedules, 1962-1963
11 Schedules, 1969-1971
12 Schedules, 1986-1990
13 Schedules, 1992-2000
14 Schedules, 2001-2007

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