Table Of Contents

Descriptive Summary

Organizational Sketch

Scope and Content Information

Arrangement of the Collection

Restrictions

Subject and Genre Headings

Administrative Information

Container List

Series 1: Administrative 1910-2010, Undated

Series 2: Financials 1911-2007, Undated

Series 3: Departments and Committees 1911-2009, Undated

Series 4: Membership 1917-2009, Undated

Series 6: Events and Programs 1912-ca. 2010, Undated

Series 7: Publications 1911-2007, Undated

Series 8: Subject Files 1908-2009, Undated

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THE WOMAN'S CLUB OF ALBANY RECORDS, (MSS-139), 1908, 1910-2010




Descriptive Summary

Title: The Woman's Club of Albany Records
Date: 1908, 1910-2010
Physical Characteristics: 15.02 cubic ft. processed to date
Abstract: The Woman's Club of Albany Records document the day-to-day operations of the first 100 years of this community organization founded in 1910.
Storage: The materials are located onsite in the department.
Language: The materials in the collection are in English.
Repository: M. E. Grenander Department of Special Collections and Archives, University at Albany, SUNY

Organizational Sketch

Mrs. Elmer Blair, an active member of the New York State Federation of Women's Clubs, and twenty two friends who saw an opportunity to make a difference in their community established the Woman's Club of Albany in 1910 based on the motto “Let us be such as help the life of the future.” The Woman’s Club of Albany dedicated itself to helping women and children as well as improving conditions in its surrounding area.

Membership within the Woman’s Club of Albany (WCA) grew quickly, reaching three hundred members by the end of its second year. In 1913 the WCA was incorporated and in 1919, it purchased its Clubhouse, located at 725 Madison Avenue. The members were divided into multiple departments, sections, and committees, focusing on various goals and issues. Within the first ten years of its existence, the WCA discussed timely issues such as “Medical inspection of the Public Schools,” began programs to help children stay off the streets, and even campaigned to have a woman member added to the City’s Board of Education. By the 1930s and the beginning of the 1940s the WCA flourished; sufficient funds, an array of events and programs, and a membership of six hundred women, including honorary members. Honorary members were often the current New York State Governor’s wife, such as future President Franklin Delano Roosevelt’s wife, Eleanor Roosevelt. During this time period, the WCA also raised awareness of international conflict and often contributed to war efforts.

During the second half of the twentieth century, the WCA attempted to reinvent itself as membership dropped, the number of departments decreased, and the Club’s financial situation began a decline. In the 1970s the WCA tried to overhaul its image by shifting from activities with a civic emphasis to more social ones. By the 1980s the WCA once again tried to revitalize the organization by establishing itself as a center of cooperation among women in New York's Capital District for civic, literary, and philanthropic works.

Despite these attempts, the WCA continued to decline into the beginning years of the twenty first century. By the end of 2003 only three elderly members remained, the Clubhouse needed repairs, and the future of the WCA was in jeopardy. In 2004 five new women discovered the WCA while attending an event hosted in the rented Clubhouse. They joined the organization and were determined to revive it as a center of activity once again benefiting the surrounding community. Since 2004, the Woman’s Club of Albany has witnessed great improvement; membership is consistently increasing among women of all ages, the organization has undertaken restoration projects in the Clubhouse, and the WCA is once again involving itself in various philanthropic activities within the City of Albany and the surrounding Capital District.

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Scope and Content Information

The Woman’s Club of Albany Records include one hundred years' worth of information about all aspects of the Club. The collection is divided into eight series according to the organizational structure and activities of the WCA, flowing from the Board of Directors down to the members. It contains meeting minutes and annual reports for not only the Board of Directors, but for many of the different departments and committees. This will give researchers insight into what members discussed, the goals and focuses of groups within the WCA, and how all of these evolved throughout the years. The WCA’s financial history is organized chronologically from the WCA’s beginning in 1910 to its revitalization in recent years. This series contains a range of materials, from financial statements to general receipts to loan and mortgage paperwork. Most folders are ordered according to department or committee. As the financial papers were often kept in separate envelopes denoting a particular year and group within the WCA, the archivist retained this original order.

This collection also documents the membership of the WCA. Researchers should note that the Membership series is broken down into five separate subseries. There are both paper records and three sets of index cards; one set is comprised of early membership cards, another is a set of cards documenting individual resignations and dropped members ranging from the 1920s to the 1970s, and the last set is of cards recording the deaths of members. The use of multiple subseries reflects the original order of the content and preserves WCA's record keeping, which often changed over time.

Events and programs hosted by the WCA comprise their own series. The WCA hosted a range of events, such as rummage sales, plays, and an annual WCA anniversary dinner. Another series documents items published by the WCA. This includes event calendars sent to the members and copies of The Messenger, the WCA’s monthly events publication. A subject file series contains information on a variety of topics, from materials about the New York Federation of Women's Clubs to WCA histories to an engineering/structural report on the Clubhouse.

Please note that the scrapbook series provides a significant amount of information about not only the WCA itself, but also the ever-changing world around it. This series is currently unavailable to researchers and being evaluated for possible preservation treatment because of the delicate and fragile conditions of many of the scrapbooks.

It should be noted that the amount of content often coincides with the ebb and flow of the WCA's history. There is a generous amount of information available from the early decades when the WCA was prosperous, as well from the revitalization of the WCA in 2004 and beyond. There is much material missing from the late 1960s through the 1990s, which is when the WCA was not robust in terms of members or finances. This historical evolution is seen in The Messenger. The Messenger began as a glossy magazine in the 1940s, but the WCA continually shortened the publication, transitioning first to a newsletter on legal sized paper and then to a newsletter on letter sized paper by the early 1970s.

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Arrangement of the Collection

The collection is organized into the following series:

Series 1 - Administrative, 1910-2010, Undated
Series 2 - Financials, 1911-2009, Undated
Series 3 - Departments and Committees, 1911-2009, Undated
Series 4 - Membership, 1917-2009, Undated
Series 5 - Scrapbooks, currently unprocessed
Series 6 - Events and Programs, 1912-ca. 2010, Undated
Series 7 - Publications, 1911-2007, Undated
Series 8 - Subject Files, 1908-2009, Undated

All series are arranged chronologically with the exception of Series 4, subseries 2, which is arranged alphabetically.

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Restrictions

Access

Access to this record group is unrestricted with the exception of one folder, which is marked.

Copyright

The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection should be discussed with the Head of Special Collections and Archives.

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Subject Headings

Corporate Bodies

New York State Federation of Women’s Clubs
The Woman's Club of Albany

Subjects

Amateur plays
Fundraising--New York (State)--Albany
Women in charitable work--New York (State)--Albany
Women in nonprofit organizations--New York (State)--Albany
Women--New York (State)--Albany--Societies and clubs

Places

New York (State)--Social Conditions

Genres and Forms

Administrative records
Financial records
Membership cards
Minutes
Newsletters
Photographs
Programs (documents)
Scrapbooks

Administrative Information

Preferred Citation

Preferred citation for this material is as follows:

Identification of specific item, series, box, folder, The Woman's Club of Albany Records, 1910-2010. M.E. Grenander Department of Special Collections and Archives, University Libraries, University at Albany, State University of New York (hereafter referred to as The Woman's Club of Albany Records).

Acquisition Information

The Woman's Club of Albany donated all of the materials in this collection to the M.E. Grenander Department of Special Collections and Archives in April 2012.

Finding Aid Information

Created by: Jamie Brinkman
Date: © 2012 By the University at Albany, SUNY. All rights reserved.
Revision history: -

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Container List

Series 1: Administrative, 1910-2010, Undated 1.61 cubic feet
Arranged chronologically.
The Administrative series consists of Board and business meeting minutes, constitutions, proposed changes to the constitution, annual and executive meeting files, and rules and regulations.
Please note that the Board and business meeting minutes are kept together to preserve original order. This series also contains multiple versions of the Women’s Club of Albany Constitution: ca. 1910, 1946, and 1981. It also includes proposed changes to the Constitution from 1912, 2006 and an unknown year.
Oversized
1 Minutes of the Board of Directors, 1910-1920
Oversized
7 Cash Book, 1910-1920
Box Folder
1 1 Constitution, ca. 1910
2 Proposed Changes to Constitution to Members from Board, 1912
3 Incorporation Papers and Correspondence, 1912-1913 1915 1917
4 Address of the President, 1914
5 Resolution to Adapt National Constitution Prohibition, 1916
6 Annual Meeting, 1916
7 Board and Business Meeting Reports, 1920-1922
8 Board and Business Meeting Minutes, 1924-1926
9 Letters from the Board to Department Leaders and Members, 1924-1938 1945 Undated
10 Board and Business Meeting Minutes, 1926-1928
11 Board and Business Meeting Minutes, 1930-1932
12 Board and Business Meeting Minutes, 1932-1934
13-14 Board and Business Meeting Minutes, 1934-1938
15-16 Board and Business Meeting Minutes, 1938-1943
17-18 Board and Business Meeting Minutes, 1944-1946
19 Club Constitution, 1946
20-22 Board and Business Meeting Minutes, 1946-1952
23-26 Board and Business Meeting Minutes, 1952-1958
27 Executive Report, 1956-1957
28 Annual Meeting, 1958
29 Executive Reports and Annual Meetings, 1958-1959
30 Executive Reports and Annual Meetings, 1959-1960
31 Board and Business Meeting Minutes, 1959-1961
32 Executive Reports and Annual Meetings, 1960-1961
33 Executive Reports and Annual Meetings, 1961-1962
34-35 Board and Business Meeting Minutes, 1964
36 Board and Business Meeting Minutes w/ Treasurer Reports, 1964-1968
37 Board and Business Meetings, 1973-1975
Box Folder
2 1-4 Board and Business Meeting Minutes, 1976-1982
5 Board Meeting Minutes, 1979
6 Constitution, 1981
7 Letters about Proposed Changes to Constitution sent to Members from Board, 1982
8-10 Board and Business Meeting Minutes, 1982-1986
11 Message to the Club from the Board, 1990
12 Board Meeting Minutes, 2005 2006
13 Meeting Agenda, 2006
14 Proposed Changes to the Constitution, 2006
15 Organization Bylaws of the Club, 2008
16 Board Roster, 2008-2009
17 Board and Business Meeting Minutes, 2009
18 Certificate of Incorporation and Related Papers, 2009
19 Board Roster, 2009-2010
20 Proposed Changes to Constitution, Bylaws, Undated
21 Proposed Changes to Constitution, Undated
22 Rules and Regulations, Undated
23 Resolutions Passed by Administration Based on Deceased Members, Undated
24 President's Message, Undated
Series 2: Financials , 1911-2007, Undated 4.60 cubic feet
Arranged chronologically.
Series two contains nearly one hundred years' worth of financial information pertaining to the WCA. A majority of the series consists of various departments’ and committees’ expenses, receipts, and annual reports. These were originally kept in envelopes according to department or committee and year. There are also Office and Treasurer Reports spanning from 1912 to 2009, providing information about the WCA’s treasury and daily spending. Financial statements provide an inside look into the WCA’s evolutionary financial health.
The series also contains insurance policies and payments from 1919 to 2005. The WCA retained all mortgage and loan agreements, and payment information, allowing researchers to see when the WCA purchased its house and exactly how long it took to pay off the house and loan. The WCA donated multiple ledgers and accounting books, which are stored separately in oversized, flat boxes.
Card-File
5 Bank Passbooks, 1910-1993
Box Folder
1 1 General Receipts, 1911-1913
2 NYS Federation of Women's Club Convention and Membership Dues, 1911-1974
3 Printing Committee Expenses, 1912
4 Public Education Expenses, 1912
5 Home Economics Department Expenses, 1912-1914
6 Financial Correspondence of the Dramatic Department and Language Department, 1912-1914
7 Hotel Hampton Bills and Various Receipts, 1912-1914
8-11 Financial Correspondence, 1912-1996
12-17 Office and Treasurer Reports, 1912-2009 Undated
18 Notice of Membership Dues, 1913 1924 1934 Undated
19 Handwritten Financial Statements, 1913-1914
20 Civic Department Expenses, 1914
21 Language Department Expenses, 1914-1915
22 Office and Unclassified Expenses, 1914-1915
23 Parliamentary Law Expenses and Rentals, 1914-1915
24 French Department Expenses, 1914-1915
25 Municipal Welfare Department, and Social and Industrial Department Expenses, 1914-1915
26 Social Committee Expenses, 1914-1915
27 General Receipts, 1914-1917
28 Fine Arts Department Expenses, 1915
29 Insurance Policies and Payments, 1915-1929
30 Literature Department Expenses, 1916
31 Supervised Dances, Gifts, Contributions, and Relief Committee Expenses, 1916
32 Municipal Welfare Department Expenses, 1916-1917
33 Printing, Stationary, and Yearbook Receipts, 1916-1917
34 Parliamentary Law Department Expenses, 1916-1917
35 Fine Arts Department Expenses, 1916-1917
36 Gift Contributions and Supervised Dances Expenses, 1916-1917
37 Language Department Expenses, 1916-1917
38 Housing Committee and Literature Department Receipts, 1916-1917
39 Domestic Arts and Sciences Department Expenses, 1916-1917
40 Social Committee Receipts, 1916-1917
41 Municipal Welfare Department Expenses, 1916-1917
42 Bank Statements, 1917-1920 ca. 1910s
43 Social Committee Expenses, 1917
44 Fine Arts Department Expenses, 1917
Oversized Folder
5 1 Bank Statements, 1917 Undated
2 Handwritten Financial Statements, 1917-1926 Undated
Box Folder
1 45 Culinary Science Section and House Arts and Crafts Section Expenses, 1917-1918
46 General Receipts, 1917-1918
47 Audit Information, 1917 1923-1927 1930 1977
48 Supervised Dance Expenses and Various Receipts, 1918-1919
49 Office Expenses, 1918-1919
50 Parliamentary Law Expenses and Misc. Receipts, 1918-1919
51 Legal Matters of Deceased Members' Estates - RESTRICTED, 1918 1953 1977-1979
52 Municipal Welfare Department Expenses, 1919
53 Art Department Expenses, 1919
Box Folder
2 1 Housing Committee and Literature Department Expenses, 1919
2 Arts and Crafts Section Expenses, 1919
3 Loan Papers, 1919-1922 1930
4 Literature Department Expenses, 1919-1920
5 General Receipts, 1919-1924
6 Mortgage Paperwork and Payments, 1919-1921 1925-1938
7-8 City of Albany Taxes, 1919-1999
9 Parliamentary Law Department Expenses, 1920
10 Office Expenses and Language Department Expenses, 1920-1921
11 Fine Art Department Expenses, 1920-1921
12 Social Committee Expenses, 1920-1921
13 Bank Statements, 1921-1922
14 Music Section Expenses, 1921-1922
15 Parliamentary Law Department Expenses, 1921-1922
16 Receipts and Annual Reports of Various Committees, 1921-1927
17 Fine Art Department Expenses, 1922
18 Courtesy Committee and Emergency Committee Expenses, 1922
19 Parliamentary Law Department Expenses, 1922-1923
20 Entertainment Committee Expenses, 1923
21 Parliamentary Law Department Expenses, 1923-1924
22 Municipal Welfare Department Expenses, 1923-1924
23 Unbound Accounting Ledger Pages, 1923-1924
24 Bank Statements, 1923-1925
25 Fine Arts Department Expenses, 1924
26 Parliamentary Law Department Expenses, 1924-1925
27 Municipal Welfare Department Expenses, 1924-1925
28 Literature Department Expenses, 1924-1925
29 Albany Chamber of Commerce Dues, 1924-1931
30 Hospitality Committee and Misc. Expenses, 1925
31 General Receipts, 1925-1929
Oversized
7 Cash Book, 1925-1938
Oversized
6 Ledger, 1926
Box Folder
2 32 Social Committee Expenses, 1926
33 Parliamentary Law Department Expenses, 1926-1927
34 Social Department Expenses, 1926-1927
35 Public Health and Public Education Committees Expenses, 1926-1927
36 Art Department Expenses, 1927
37 Social Committee Expenses, 1927-1928
38 Municipal Welfare Department, Public Health and Public Education Committees Expenses, 1927-1928
39 Deforestation Section Expenses, 1927-1928
40 Garden Department Expenses, 1927-1928
Oversized
4 Rentals, 1927-1938
Box Folder
2 41 Various Committees Expenses, 1928-1929
42 Various Department Expenses, 1928-1929
43 Conservation Department Expenses, 1930
44 Business Meetings and Club Day Expenses and Various Receipts, 1930
45 Garden Department Expenses, 1930-1931
46 Bank Statements, 1930-1932 1934
47 General Receipts, 1930-1939
48 Insurance Policies and Payments, 1930-1939
49 Hospitality Committee Expenses, 1931
50 Business Meetings and Club Day Expenses, 1931-1932
51 Conservation Department Expenses, 1931-1932
52 Garden Department Expenses, 1931-1932
53 Dramatic Department and Music Department Expenses, 1931-1932
54 Social Committee Expenses, 1932-1933
55 Garden Department Expenses, 1932-1933
56 Art Department Expenses, 1933
57 Garden Department Expenses, 1933-1934
58 Social Committee Expenses and Receipts, 1933-1934
59 Conservation Department Expenses, 1933-1934
60 Dramatic Department Expenses, 1933-1934
61 Music Department Expenses, 1933-1934
62 Municipal Welfare Department Expenses, 1933-1936
63 Hospitality Committee Expenses, 1934
64 Bank Statements, 1935-1939
Oversized
4 Altruistic Committee Ledger, 1936-1946
Oversized
6 Ledger, 1936-1942
Ledger, 1938-1947
Box Folder
2 65 Language and Literature Department Expenses, 1939-1940
66 Garden Department Expenses, 1939-1940
67 Social Committee Expenses for Business Meetings, 1940
68 General Receipts, 1940-1942 1949
69 Bank Statements, 1940-1943
70-71 Insurance Policies and Payments, 1940-1946
Oversized
6 Ledger, 1943-1950
Oversized
7 Ledger, 1946
Box Folder
2 72 Bank Statements, 1946-1949
73 Rentals, 1946-1949
Oversized
6 Cash Book, 1947
Cash Book, 1947-1960
Box Folder
2 74 Completed Forms on Behalf of Employees, 1948 1972
75 Rentals, 1949-1950
76 Bank Statements, 1950 1952-1955
77 General Receipts, 1950-1958
78 Youth Co-Operation Department Card Party Expenses, 1951
79 Insurance Policies and Payments, 1951-1964
80 Garden Department Flower Show Expenses, 1953
81 Bazaar Card Party Expenses, 1953
Oversized
7 Ledger, 1954
Box Folder
2 82 Report on Safety Deposit Box, 1955
Oversized
6 Ledger, 1956-1960
Ledger, 1960-1962
Oversized
7 Cash Book, 1961-1975
Box Folder
3 1 Federal Tax Returns and IRS Correspondence, 1961-1966 1972-1973 1994-2009
Oversized
4 Membership Dues Ledger, 1962-1998
Box Folder
3 2 General Receipts, 1963-1969
3 Messenger Expenses, 1959 1964 1972-1973 Undated
4 NYS Women's Legislative Form Dues, 1964-1971 Undated
5-6 Tax Exemption Forms, 1964-2008
7 Bank Statements, 1965-1969
8 Insurance Policies and Payments, 1965-1976
9 Handwritten Deposit Notes, 1966-1968
9 Budget, 1966-1976 1996 Undated
10 Handwritten Deposit Notes, 1969-1971
11 Lease on the Woman's Club Property, 1970-1971
12 Bank Statements, 1970-1974
13 General Receipts, 1970-1977
Oversized
4 Financial Ledger, 1973-1990
Account Book, 1976-1982
Box Folder
3 14 Bank Statements, 1975-1978
15 Resolution by Board for Bank and Banking Responsibilities, 1978
16 General Receipts, 1978-1979
17 Bank Statements, 1978-1982
18 Completed Grant Applications, 1980-1981 1991-1992
19 General Receipts, 1980-1981
20 Insurance Policies and Payments, 1980-1994
21 General Receipts, 1983-1988
22 Bank Statements, 1983-1989
Oversized
3 Treasurers Report, 1986-1990
Oversized
7 Cash Book, 1990-1996
Box Folder
3 23 General Receipts, 1990-1994 1996-2000
24 Bank Statements, 1990-1995
25 Legal Advice, 1994-1996
26 Insurance Policies and Payments, 1995-2005
27 Bank Statements, 1996-1999
Oversized
6 Cash Book, 1996-2000
Box Folder
3 28 Card Party Expenses, 1997
29 Bank Statements, 1999-2000
30 Bank Statements, 2000-2005
31 Financial Statements, 2007
32 General Receipts, Undated
33 Music Section Expenses, Undated
34 Social Committee Expenses, Undated
Oversized
7 Member Expenses Book, Undated
Oversized
4 Sales Book, Undated
Series 3: Departments and Committees, 1911-2009, Undated 1.14 cubic feet
Arranged chronologically.
This series contains the annual reports of different departments and committees. The reports give news about each department or committee from the year, and their respective future plans. Most reports are typed, but some of the original handwritten reports sent to the Board secretary are included as well.
Box Folder
1 1 Dramatic Department, 1911-1915 Undated
2 Department and Committees Directory, In Memoriam, Exs, Committee Rules, 1911-1944 Undated
3 Parliamentary Law Department Minutes, 1912-1918
Oversized
2 Municipal Welfare Department Book, 1913-1918
Box Folder
1 4 Meeting Minutes, 1919
5 Annual Reports of the Departments, 1920-1921
6 Annual Reports of the Departments, 1921-1922
7 Annual Reports of the Departments, 1922-1923
Oversized
2 Travelers' Aid Committee Binder, 1923
Box Folder
1 8 Original Annual Committee Reports, 1923-1924
9 Typewritten Annual Committee Reports, 1923-1924
10-11 Annual Reports of the Departments, 1924-1925
12-13 Annual Reports of the Departments, 1925-1928
14 Garden Section Yearbook, 1927-1928
15-16 Annual Committee Reports, 1928-1934
17 Secretary Report and Garden Section Reports, 1931-1942
18-19 Annual Committee Reports, 1934-1938
20 Committee Directories, 1935-1941
21-22 Annual Committee Reports, 1938-1943
23 Annual Committee Reports, 1944-1951
24 Garden Department, 1950s
25 Annual Committee Reports, 1952
26 Annual Reports of the Departments, 1956-1957
27 Annual Reports of the Departments, 1957-1958
28 Annual Department Meetings, 1957-1958
29 Annual Reports of the Departments, 1958-1959
30 Annual Reports of the Departments, 1959-1960
31 Annual Reports of the Departments, 1960-1961
32 Annual Reports of the Departments, 1961-1962
33 Annual Reports, 1964-1965
34 Annual Reports, 1965-1966
35 Annual Reports, 1966-1967
35 Annual Reports, 1968-1969
36 Annual Reports, 1968-1969
37 Annual Reports, 1969-1970
38 Annual Reports, 1970-1971
39 Department Reports, 1971
40 Committee Lists, 2006
41 Annual Reports, 2009
42 Building Committee Meeting Agenda, 2009
43 Building Committee Report, 2009
44 Communications Committee Report, 2009
45 Housing Committee Rules, Undated
46 Annual Department Reports, Undated
47 Garden Section Annual Report, Undated
48 International Affairs Annual Report, Undated
Series 4: Membership, 1917-2009, Undated 3.47 cubic feet
Arranged alphabetically within subseries 1, 2, 4 and 5.
Arranged chronologically within subseries 3.
This series is comprised of five subseries and documents various aspects of Women’s Club of Albany membership. There are applications for new members which range from 1938-2004. At first the applications were kept by themselves in stacks by year. Then, starting in 1968, the WCA began attaching a copy the Club’s acceptance letter to the new member application. The last few sets of dates (1994, 1996, 2001, and 2004) revert back to the original filing format; without an acceptance letter attached. These membership applications and acceptance letters are filed chronologically.
The WCA also kept resignation records. It did this in various ways, including index cards and resignation letters. The index cards begin as handwritten cards and transition to typed cards. Amongst the resignations are index cards of members dropped because of unpaid dues. These index cards are grouped into three different categories to maintain original order. Beginning in the 1960s, the WCA started keeping track of resignation letters and letters from the WCA acknowledging the member's resignation. The WCA also kept records of member deaths.
As with Series 7, Publications, the Women’s Club of Albany often changed the layout of the information it published. Every year, the Club produced a new membership list. From 1917-1929, the WCA published membership lists as booklets. In 1933 the WCA switched and began publishing membership lists as pamphlets. As the WCA also switched to monthly news pamphlets around this time, it suggests the WCA mailed out a new membership list, with the monthly news, and the Officers, Departments, and Committees Directory pamphlet once every year. From 1968-1971 the Club published a combination of the Officers Directory and membership in a small booklet.
Please note that from 1911-1942 the Women’s Club of Albany would typically make the Governor of New York’s wife an honorary member. This included Eleanor Roosevelt during Franklin Delano Roosevelt's tenure as governor. It is unknown when and why this tradition stopped.
Subseries 1: Early Member Index Cards, 1910-1931,
Card-File
1 Index cards, A-Y, 1910-1931, Undated
Subseries 2: Early Membership Applications and Resignations, 1917-1927, Undated
Box Folder
3 1 Early Membership Applications A, 1917-1925
2 Early Membership Applications B, 1917-1924
3 Early Membership Applications C, 1917-1925
4 Early Membership Applications D, 1917-1925
5 Early Membership Applications E, 1917-1923
6 Early Membership Applications F, 1917-1923
7 Early Membership Applications G, 1917-1923
8 Early Membership Applications H, I, & J, 1917-1923
9 Early Membership Applications K & L, 1917-1923
10 Early Membership Applications M, 1917-1925
11 Early Membership Applications N & O, 1917-1923
12 Early Membership Applications P & Q, 1917-1923
13 Early Membership Applications R, 1917-1925
14 Early Membership Applications S, 1917-1923
15 Early Membership Applications T, U, & V, 1917-1925
16 Early Membership Applications W, 1917-1925
17 Early Membership Applications Z, 1917-1923
18 Early Resignations, A, 1911-1923 Undated
19 Early Resignations, B, 1915-1923 Undated
20 Early Resignations, C, 1915-1923 Undated
21 Early Resignations, D, 1912-1921 Undated
22 Early Resignations, E & F, 1911-1924 Undated
23 Early Resignations, G, 1912-1922 Undated
24 Early Resignations, H, I, & J, 1911-1923 Undated
25 Early Resignations, K & L, 1912-1924 Undated
26 Early Resignations, M, 1911-1924 Undated
27 Early Resignations, N & O, 1916-1922 Undated
28 Early Resignations, P, 1915-1922 Undated
29 Early Resignations, R, 1911-1923 Undated
30 Early Resignations, S, 1911-1920 Undated
31 Early Resignations, T, U, & V, 1915-1922 Undated
32 Early Resignations, W & Y, 1911-1923 Undated
33 Early Resignations, A, 1924-1927
34 Early Resignations, B, 1924-1927
35 Early Resignations, C, 1924-1927
36 Early Resignations, D, 1924-1927
37 Early Resignations, E & F, 1924-1927
38 Early Resignations, G, 1924-1927
39 Early Resignations, H, I, & J, 1924-1927
40 Early Resignations, K & L, 1924-1927
41 Early Resignations, M, 1924-1927
42 Early Resignations, P & Q, 1924-1927
43 Early Resignations, R, 1924-1927
44 Early Resignations, S, 1924-1927
45 Early Resignations, T, U, & V, 1924-1927
46 Early Resignations, W, 1924-1927
Subseries 3: Membership Files, 1917-2009, Undated
Box Folder
1 1 New Membership Nominations, 1910
2 Membership List Book, 1917-1918
3-4 Membership List Book, 1919-1920
5 Resignations, ca.1920s
6-7 Membership List Book, 1922
8 Registration Cards, 1923
9 List of Applications and Resignation, 1923
10 List of Resignations, 1923
11 New Member Lists, 1923-1924
12 Invitation to vote and Election Ballot, 1923-1924
13 New Members, 1924
14-15 Membership List Book, 1924
16 Paid Membership List, 1924-1925
17 Typewritten Membership List, 1925
18-19 Membership List Book, 1925-1926
20-22 Membership List Book, 1926-1927
23 Membership List Book, 1927-1928
24 Membership List Book, 1928-1929
25 Membership List Pamphlet, 1933 1936-1938
26 Blank Election Ballots, 1938
27 Membership Applications, 1938
28 Membership Applications, 1939
29 Membership Applications, 1940
30 Membership Applications, 1941
31 Membership Applications, 1942
32 Membership Applications, 1943
Oversized
3 Membership Binder, 1943
Box Folder
1 33 Membership Applications, 1944
34 Membership Applications, 1945
35 Membership Applications, 1946
36 Membership Applications, 1947
37 Membership Applications, 1948
38 Blank Election Ballots, 1948 1950
Box Folder
2 1 Membership Applications, 1949
2 Membership Applications, 1950
3 Membership Applications, 1951
4 Membership Applications, 1952
5 Membership Applications, 1953
6 Blank Election Ballots, 1953-1954
7 Membership Applications and Resignations, 1954
8 Membership List, 1954-1955
9 Special Meeting of the Membership, 1955
10 List of "Exes", 1955
11 Membership Applications, 1955
12 Membership Applications, 1956
13 Membership List, 1956-1957
14 Membership Applications, 1957
15 Membership List, 1957-1958
16 Membership Applications, 1958
17 Blank Election Ballots, 1958
18 New Member List, 1958-1959
19 Membership List Pamphlets, 1958-1960
20 Membership Applications, 1959
21 Membership Totals, 1959-1960
22 Membership Applications, 1960
23 Blank Election Ballot and Tally of Votes, 1960
24 Membership List Pamphlets, 1960-1962
25 Election Ballot and Tally of Votes, 1961
26 Membership Applications, 1961
27 Resignations, 1961
28 Blank Election Ballot, 1962
29 Membership Applications, 1962
30 Membership Applications, 1963
31 Membership Applications, 1964
32 Membership Applications, 1965
33 Resignations, 1965-1971
34 Membership Applications, 1966
35 Membership Applications, 1967
36 Membership Applications, 1968
37 Election Results, 1968
38 Membership Applications and Acceptance Letters, 1968-1970
39 Membership List Pamphlets, 1968-1971
40 Election Ballot and Tally, 1970
41 Membership Applications and Acceptance Letters, 1970-1971
42 Resignations, 1970-1971
43 New Members and Resigned Members Lists, 1971
44 Membership Applications and Acceptance Letters, 1972-1976
45 Resignations, 1972-1975
46 Resignations, 1976 1979 1980
47 Club Inquiry and Survey, 1977
48 Membership Applications, 1977-1979
49 Club Inquiry and Survey, 1979-1980
50 List of Club Members, 1981
51 List of Resignations and Deceased, 1982-1983
52 Membership List, 1983-1984
53 Resignations, 1984-1989 Undated
54 Membership List, 1985-1986
55 Membership List, 1986-1987
56 Blank Election Ballots, 1987
57 Blank Election Ballots, 1989
58 Blank Election Ballots, 1990
59 Resignations, 1990-1996 1998 2002 2004
60 Club Member Incentives, ca. 1995
61 Membership Applications, 1995
62 Membership Roster, 1995-1996
63 Membership Applications, 1996
64 Membership Applications, 2001
65 Membership Applications, 2004
66 Membership Roster, 2006
67 Membership Roster, 2008-2009
68 Membership Renewal Applications, 2009
69 Returning Members, 2009
70-71 Blank Membership Applications, 2010 Undated
72 Membership Applications, 2010 Undated
73 Membership List, Undated
74 Resignations, Undated
Subseries 4: Resignations and Dropped Members Index Cards, 1914-1954, Undated
Card-File
2-4 Index cards, A-Z, 1914-1954
Subseries 5: Deceased Members Index Cards, 1914-1985, Undated
Box Folder
2 75 Deceased Members Index Cards, A-B, 1914-1952
76 Deceased Members Index Cards, C-E, 1914-1962
77 Deceased Members Index Cards, F-H, 1912-1963
78 Deceased Members Index Cards, J-L, 1911-1985
79 Deceased Members Index Cards, M-O, 1914-1961
80 Deceased Members Index Cards, P-R, 1919-1957
81 Deceased Members Index Cards, S-T, 1911-1953
82 Deceased Members Index Cards, V-Y, 1913-1953
Series 6: Events and Programs, 1912-ca. 2010, Undated 1.05 cubic feet
Arranged chronologically.
Materials from events and programs hosted by the WCA are included in this series. The majority of the flyers and advertisements for WCA events are from the twenty first century, with one or two from the 1970s and 1990s. This series also contains event calendars from the 1940s, which were most likely sent out to WCA members monthly. The only evidence of earlier events is from playbooks, dramatic journals, and songbooks retained by the Club. These plays were likely purchased by the WCA for a fee to the playwright, and the women performed these one act plays every few months at an event hosted by the Dramatic Department. Event calendars can also be seen in the Monthly News, found in the Publications series.
Box Folder
1 1 Ticket to Club Performance of Mice and Men, 1912
2 The Dramatist Journal Retained by WCA, 1915-1916
3 Plays Retained by the Club, 1916 1932 1937-1938
4 Report on Club Activities, 1921-1925
Oversized Folder
5 3 Formation Day Celebration Program, ca. 1926
Box Folder
1 5 Resume of Club Activities, 1926-1930
6 Event Calendars, 1926
7 Art Exhibit, 1927
8 Event Calendars, 1927
9 Songbooks Retained by the Club, 1927
10 Event Calendars, 1928
11 Resume of Club Activities, 1931-1935
12 Event Calendars, 1934
13 25th Anniversary Celebration Program, 1935
14 Event Calendars, 1935
15 Event Calendars, 1936
16 Event Calendars, 1937
17 Event Calendars, 1938
Box Folder
2 1 Engagement Calendars, 1939-1942
2 Plays Retained by the Club, 1940
3 Plays Retained by the Club, 1942
4 Dramatic Department Performance Programs, 1942
5 Event Calendars, 1942
6 Event Calendars, 1943
7 Event Calendars, 1944
8 Plays Retained by the Club, 1944
9 Christmas Program, 1948
10 Event Calendars, 1948-1949
11 Invitation to Club's 45th Anniversary Celebration, 1955
12 Planning for Founder's Day Celebration, 1955
13 Hospitality Tea Invitation Tally, 1959
14 50th Anniversary Celebration Program, 1960
15 Art Department Exhibit List, 1962
16 Guest Logbook for an Event, 1966
17 Woman's Club Art Show at Colonie Center Mall Correspondence and Paperwork, 1972-1973
18 Informational Packet about the CTM School of Singing and Speech Hosted at Woman's Club, 1978
19 President's Message with Event Calendar, 1978
20 Dinner Party Program, 1979
21 Calendar of Events, 1985
22 Calendar of Events, 1986
23 Calendar of Events, 1987
24 Tickets to Various Events Hosted by the Club, 1988 1993-1994 Undated
25 List of Card Party Door Prizes Contributors and Generic Letter Sent to Businesses Asking for Gifts, 1990
26 Event Agenda, 1992-1993
27 Preview of the Importance of Being Earnest, 1996
28 Dinner at the Culinary Institute of America, 1996
29 Summer Hat Show and Luncheon, 1997
30 Luncheon and Fashion Show, 1992-1993
31 Open House Flyers, 1997
32 A Summer Celebration, 1997
33 Program Schedule, 1997-1998
34 Third Annual Antique Appraisal, 2001
35 Semi-Annual Garage Sale, 2001
36 Annual Open House, 2004
37 Good Book and Good Food for Good Works, 2005
38 Rummage Sale, ca. 2005
Box Folder
3 1 Good Book and Good Food for Good Works, 2006
2 Through a Woman's Eyes, 2006
3 3rd Annual Foster Children's Holiday Party, 2006
4 Program Ideas, 2006-2007
5 Antiques Show and Sale, 2007
6 Masquerade Extravaganza, ca. 2007
7 Festival of Trees Financials, Planning, and Programs, 2008
8 Springtime Arts and Crafts Show, 2008
9 Children's Book Drive, 2009
10 5th Anniversary of Renaissance Celebration, 2009
11 6th Annual Holiday House Tour, 2009
12 Program Ideas, ca. 2009
13 Teas and Trees Event Proposal, 2009
14 WCA Sponsored Drives, 2009
15 A Moveable Feast Sponsored by WCA, 2010
16 BBQ at the Barn, 2010
17 Centennial Celebration-Teas to Tastings, 2010
18 3rd Annual Springtime Craft Show, ca. 2010
19 Antique Road Show, Undated
20 Play Scripts Performed by the Club, Undated
21 Victorian Scavenger Hunt, Undated
22 Member Involvement Event Log, Undated
23 Program for A Midsummer Night's Dream Performance, Undated
24 Events Hosted by the Club, Undated
Card-File
5 World's Greatest Event Planner Medal, Undated
Series 7: Publications, 1911-2007, Undated 2.0 cubic feet
Arranged chronologically.
The Publications series includes all materials the Women’s Club of Albany published throughout its history. Publication of WCA news transitions in the following pattern:
Annual Announcements, 1911-1930
Monthly News, Oct. 1930-1942
The Messenger, monthly magazine, 1944-May 1951
The Messenger, monthly newsletter on legal size paper, Oct. 1951-1953
The Messenger, monthly newsletter on letter size paper, 1970-1972
Although the publication format changed, the information disseminated to members remained unchanged. There is always a message from the President and a calendar of events, followed by reports from all the departments. The constitution and directory of officers and committees are often included as well. In the October 1930 Monthly News, there is a message from the WCA President that talks about the transition from yearly news to monthly. She states that the Board of Directors decided to give monthly announcements a year-long trial, because it believe that this would be a more convenient and accurate method of keeping members informed. At the end of the message from the President, member input is solicited, favorable or otherwise. It is assumed that the new news layout received positive feedback, as the WCA published news monthly for the next twelve years, until 1942. There are no monthly news pamphlets from 1943 found in this collection, so it is unknown whether there were any published during that year. In 1944 the WCA began publishing The Messenger. The Messenger was a magazine the WCA published every month except for June, July, and August. The first editorial explains that the magazine is a WCA project that was started by Mrs. William Arnstein, who was the advertising manager. The WCA published its news in The Messenger for the next three decades, but the layout changed. In October 1951 The Messenger transitioned from a magazine to a newsletter printed on legal size paper. The farewell issue of the magazine informs members about the upcoming changes, but gives no direct reason for it. From 1970-1972 the WCA printed Monthly News on letter-sized paper. It is unknown how the WCA published news after 1972.
Also included in the Publications series are house rental pamphlets, WCA informational pamphlets, and programs. The house rental pamphlets give a brief history of the Clubhouse as well as pricing information and payment policies. An information pamphlet published in 2007 was aimed at attracting new members. It gives information pertaining to the WCA as well as the costs and benefits of being a member.
Box Folder
1 1 Annual Announcement Booklets, 1911-1912 1912-1913
2 Annual Announcement Booklets, 1913-1914 1914-1915
3 Annual Announcement Booklets, 1914-1915 1915-1916
4 Annual Announcement Booklets, 1916-1917
5 Annual Announcement Booklets, 1917-1918 1918-1919
6 Annual Announcement Booklets, 1918-1919 1919-1920
7 Annual Announcement Booklets, 1919-1920
8 Annual Announcement Booklets, 1920-1921
9 Annual Announcement Booklets, 1921-1922
10 Annual Announcement Booklets, 1922-1923
11 Annual Announcement Booklets, 1922-1923 1923-1924
12 Annual Announcement Booklets, 1923-1924
13 Annual Announcement Booklets, 1923-1924 1924-1925
14 Annual Announcement Booklets, 1924-1925 1925-1926
15 Annual Announcement Booklets, 1925-1926 1926-1927
16 Annual Announcement Booklets, 1926-1927
Box Folder
2 1 Annual Announcement Booklets, 1927-1928
2 Annual Announcement Booklets, 1928-1929
3 Annual Announcement Booklets, 1929-1930
4 Monthly News, 1930-1931
5 Monthly News, 1932-1933
6 Monthly News, 1934-1935
7 Monthly News, 1936-1937
8 Monthly News, 1938-1939
9 Monthly News, 1940-1942
10 The Messenger, 1944
Box Folder
3 1 The Messenger, 1946
2 The Messenger, 1947
3 The Messenger, 1948
4 Draft Copy and Background Material for The Messenger, 1948-1950, Undated
5 The Messenger, 1949
6 The Messenger, 1950
7 The Messenger, 1951
8 The Messenger, 1951
9 The Messenger, 1952
10 The Messenger, 1953
11 The Messenger, 1958
12 The Messenger, 1959
13 The Messenger, 1960
14 The Messenger, 1961
15 The Messenger, 1962
16 The Messenger, 1965
17 The Messenger, ca. 1965
18 The Messenger, 1966
19 The Messenger, 1967
20 The Messenger, 1968
21 The Messenger, 1970
Box Folder
4 1 The Messenger, 1971
2 The Messenger, 1972
3 The Messenger, 1973
4 The Messenger, 1979
5 The Messenger, ca. 1980
6 Club and House Rental Information, ca. 1995
7 Club Program, 1997-1998
8 Club Program, 1998-1999
9 Club Informational Packet, 2007
10-12 House Rental Informational Pamphlets, Undated
Series 8: Subject Files, 1908-2009, Undated 1.05 cubic feet
Arranged chronologically.
The Subject Files series contains folders featuring a variety of topics, ranging from photographs of the Clubhouse and members to Presidential files. This series houses materials on the New York State General Federation of Women's Clubs. It also contains newspaper clippings about the WCA and its members. Many clippings from the early twentieth century mention Mrs. Edward Cameron, who was very involved in the Albany community.
There is an item in the general correspondence, pre-dating the WCA. A letter to Mrs. Blair about joining the Club is dated 1908, two years before the Woman's Club of Albany was founded. It is unclear whether the date is correct.
Box Folder
1 1 General Correspondence, 1908-2004
2-4 NYS Federation of Women's Clubs Convention Programs and Reports, 1912-1973
5 Newspaper Clippings, 1912-2007
6 Civic and Social Interests, 1913 1916-1917 1924 1934
7-8 NYS Federation of Women's Clubs Yearbook, 1913 1924
9 The Clubhouse, 1914-1987 Undated
10 History of the Club, 1915 1919 1940 1970 1985
11 Homemaking, 1917
12 World War I, 1917
13 Period Advertisements Retained by the Club, 1917 Undated
Flat-File
1 Newspaper Clippings about the Woman's Club of Albany and its Members, 1917 1925 1951 1969 2007
Box Folder
1 14 Letters Pertaining to Stolen Check, 1918-1919
15-16 Books Retained by Parliamentary Law Committee, 1920
17 NYS Federation of Women's Club Correspondence and Miscellaneous Papers, 1917-1969
Oversized
3 The General Federation of Women's Clubs 70th Convention Program Book, 1924
Box Folder
1 18-19 Songs and Poems Retained by the Club, 1933-1935 1963-1966 Undated
20 NYS Women's Joint Legislative Forum, 1935-1948 1960-1965 1972 Undated
21 Mortgage Burning Occasion, 1938
22 Photographs from the Club, 1939-1941
Oversized
3 List of "Exes", 1943
Box Folder
1 23 New York State Federation of Women's Club Newsletters and Annual Reports, 1943-1944 1968-1972 1988
24 Pictures of the Clubhouse, 1944 Undated
25 "Clubwoman" and "Clubwomen's Life" Magazines, 1947 1948
26 Unknown Member File from Annual Convention, 1950 Undated
Box Folder
2 1 NYS Federation of Women's Clubs Directory, 1950 1972
2 Troy Women's Club Yearbook and Booklet, 1952-1953 1968-1969
3-4 The "Exes" File, 1953 1955 Undated
5 Pictures of Clubmembers, 1955
6 General Federation of Women's Clubs Administration Program, 1958-1960 1960-1962
7 Third District Meetings, 1959-1970 Undated
8 Tri-County Meeting Reports, 1960 1962 1969 1971 Undated
9 Awards Given to the Club, 1960
10 NYS Committee for the Aging Report, 1961
11 Presidential File, 1967-1968 Undated
12 Historic Albany Foundation, 1968 2006
13 File of the Corresponding Secretary [1 of 2], 1968-1971
Box Folder
3 1 File of the Corresponding Secretary [2 of 2], 1968-1971
2 Philanthropic Works, 1970-1971
3 Pictures of Clubmembers, 1971-1972 1995 Undated
4 File of the Corresponding Secretary, 1971-1976
5 Agreement with Residents of the Clubhouse, 1979
6 Communications with Caretaker Robyn Hodges, 1979-2003
7 Presidential File, Stella Porter, 1987-1991
8 Applications for Grants, 1994 2003 2004
9 Photo Negatives of the Clubhouse, 1996
10 Presidential File, Eunice Hunter, 1996-2004 Undated
Oversized Folder
5 4 Newspaper Articles, 2008
Box Folder
3 11 Clubhouse Restoration, 2008-2009
12 Glove Pattern Retained by Club, Undated
13 Inventory of Items in Small Drawer, Undated
14 Photos Presented to WCA by NYS Federation of Women's Clubs, Undated
15 Pictures of First Three Presidents and the Clubhouse, Undated
16 Postcard of the Albany Institute and Historical and Art Society, Undated
17 Rules and Regulations for Use of Rooms, Undated

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