Table Of Contents

Descriptive Summary

Biographical Sketch

Scope and Content Information

Arrangement of the Collection

Restrictions

Subject and Genre Headings

Administrative Information

Container List

Series 1: Application to Phi Beta Kappa 1940-1974Undated

Series 2: Alpha Alpha Chapter Activities 1973-1992 Undated

Grenander banner

PHI BETA KAPPA, ALPHA ALPHA CHAPTER RECORDS, (UA-800.008), 1940-1992




Descriptive Summary

Title: Phi Beta Kappa, Alpha Alpha Chapter Records
Date: 1940-1992
Physical Characteristics: 1.2 cubic ft.
Abstract: The Phi Beta Kappa, Alpha Alpha Chapter Records contain documents related to the formation and activities of the Alpha Alpha chapter of Phi Beta Kappa at the University at Albany.
Storage: The materials are located onsite in the department.
Language: The materials in the collection are in English.
Repository: M. E. Grenander Department of Special Collections and Archives, University at Albany, SUNY

Biographical Sketch

Phi Beta Kappa is an academic honor society founded at the College of William and Mary in 1776, created to promote excellence in the liberal arts and sciences. Administration and faculty at the University at Albany applied several times for a chapter; in 1973 this application was finally approved, and the Alpha Alpha chapter of Phi Beta Kappa was formed.

Return to the Table of Contents


Scope and Content Information

The bulk of the Phi Beta Kappa, Alpha Alpha Chapter Records are in the form of memos, correspondence, reports, printed material, and notes related to the University’s applications to form a chapter of Phi Beta Kappa: first in 1950, again in 1970, and finally, successfully, in 1973. There are also similar materials on the formation of the Alpha Alpha chapter in 1973-1974 including the adoption of bylaws and installation ceremony. The rest of the records reflect the chapter’s later activities. Chief among these are memos and publicity surrounding the arrangements for a Phi Beta Kappa visiting scholar; information about the students selected to Phi Beta Kappa each year; and contracts, programs, and photographs of initiation ceremonies.

Return to the Table of Contents


Arrangement of the Collection

The collection is organized into the following series:

Series 1 - Application to Phi Beta Kappa, 1940-1974, Undated
Series 2 - Alpha Alpha Chapter Activities, 1973-1992, Undated

Both series are arranged chronologically.

Return to the Table of Contents


Restrictions

Access

Access to this collection is unrestricted with the exception of select files noted below. Researchers seeking access to these materials should contact the head of Special Collections and Archives.

Copyright

The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection should be discussed with the Head of Special Collections and Archives.

Return to the Table of Contents


Subject Headings

Corporate Bodies

Phi Beta Kappa
Phi Beta Kappa. Alpha Alpha of New York (State University of New York at Albany)
State University of New York at Albany

Subjects

Greek letter societies
Initiations (into trades, societies, etc.)
Learned institutions and societies

Places

Albany (N.Y.)

Genres and Forms

Contracts
Correspondence
Memorandums
Photographs
Programs (documents)

Administrative Information

Preferred Citation

Preferred citation for this material is as follows:

Identification of specific item, series, box, folder, Phi Beta Kappa, Alpha Alpha Chapter Records, 1940-1992. M.E. Grenander Department of Special Collections and Archives, University Libraries, University at Albany, State University of New York (hereafter referred to as the Phi Beta Kappa, Alpha Alpha Chapter Records).

Finding Aid Information

Created by: Kimberly Gianfrancesco
Date: © 2013 By the University at Albany, SUNY. All rights reserved.
Revision history: -

Return to the Table of Contents


Container List

Series 1: Application to Phi Beta Kappa, 1940-1974 Undated
Arranged chronologically.
This series includes the various reports which the University at Albany submitted to the Phi Beta Kappa organization between 1950 and 1974, as well as the memorandums, correspondence, and notes related to the generation of those application materials. Also included are some printed materials about Phi Beta Kappa used as reference material during this process. This series also contains similar records relating to the establishment of the Alpha Alpha chapter once the application was accepted.
Box Folder
1 1 Handbook for new members, application materials, issue of Key Reporter, 1940-1973 Undated
2 Preliminary Phi Beta Kappa application, 1967
3 Letter from Phi Beta Kappa Committee on Qualifications and instructions for general report, 1968
4-6 Completed 1968 Phi Beta Kappa application, 1968
7 Memos, reports, and notes related to Phi Beta Kappa application, 1968-1970
8-9 Memos, notes, and correspondence related to Phi Beta Kappa application, formation, and selection of members, 1968-1974 Undated
Box Folder
2 1 Updated supplement to Phi Beta Kappa application, 1969
2 Correspondence about Phi Beta Kappa application, 1970
3 Preliminary application to Phi Beta Kappa, 1970-1971
4 Memos and notes related to 1970-1971 Phi Beta Kappa application, 1970-1971 Undated
5-6 Completed Phi Beta Kappa application, 1971
7 Memos and notes related to 1971-1972 Phi Beta Kappa campus visit, 1971-1972 Undated
8-9 Memos, notes and correspondence related to Phi Beta Kappa application, 1971-1972 Undated
10 Statement from SUNYA Phi Beta Kappa Committee to Phi Beta Kappa general meeting, 1973
11 Memo on approval of SUNYA Phi Beta Kappa application, 1973
12 Correspondence and memos related to installation and formation of Alpha Alpha chapter, 1973-1974 Undated
Series 2: Alpha Alpha Chapter Activities, 1973-1992 Undated
Arranged chronologically.
This series contains documents related to the activities of the Alpha Alpha chapter of Phi Beta Kappa, beginning with its installation in 1974. It includes contracts and correspondence related to planning initiation dinners; programs and photographs from initiation dinners; and lists, correspondence, information cards and certificates relating to the selection of students for membership in Phi Beta Kappa.
Box Folder
3 1 Initiation programs; memos and correspondence related to chapter activity; clippings on Phi Beta Kappa bicentennial, 1973-1978 Undated
2 Programs from Ceremony of Installation of Alpha Alpha Chapter, 1974
3 Photographs of Installation of Alpha Alpha Chapter, 1974
4 Photographs of Installation and memo from Arthur Ekrich, 1974
5 Installation invitations, 1974
6 Memos and notes related to member selection and initiation, 1975-1978
7 Reservation Contracts for Ballroom and Patroon Room, 1974-1979
Card-File
1 Cards with selected student names and information, 1974-1984
Box Folder
3 8 Photographs of initiation, 1975
9 Certificates for students who refused or did not respond to selection; mockup of 1979 initiation program, 1975-1976 1979-1981 1983-1984 Undated
10 Phi Beta Kappa bulletin, 1976
11 Notices for Phi Beta Kappa dinners mailed by secretary, 1976-1979
12 Menus and catering contracts for Phi Beta Kappa dinners, 1976-1980
13 Correspondence related to Phi Beta Kappa dinners; dinner invitations to SUNYA president, 1977-1979 Undated
14 Notes and memos related to member selection-RESTRICTED, 1977-1979 Undated
15 Originals of initiation programs, 1977-1979 Undated
16 Initiation programs, 1977-1990
17 Notes, working papers related to Phi Beta Kappa, 1978-1979 Undated
18 Phi Beta Kappa dinner procedures, 1979 Undated
19 Memo relating to Phi Beta Kappa, 1980
20 Memos, correspondence, publicity materials related to Phi Beta Kappa visiting scholar Malcolm Kerr, 1981 Undated
21 Memo related to initiation banquet, 1982
22 Notes and memos related to member selection-RESTRICTED, 1982-1983 Undated
Card-File
2 Cards with selected student names and information, 1985-1992

Return to the Table of Contents