Table Of Contents
PHI BETA KAPPA, ALPHA ALPHA CHAPTER RECORDS, (UA-800.008), 1940-1992
Descriptive Summary |
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| Title: | Phi Beta Kappa, Alpha Alpha Chapter Records |
| Date: | 1940-1992 |
| Physical Characteristics: | 1.2 cubic ft. |
| Abstract: | The Phi Beta Kappa, Alpha Alpha Chapter Records contain documents related to the formation and activities of the Alpha Alpha chapter of Phi Beta Kappa at the University at Albany. |
| Storage: | The materials are located onsite in the department. |
| Language: | The materials in the collection are in English. |
| Repository: | M. E. Grenander Department of Special Collections and Archives, University at Albany, SUNY |
Biographical Sketch
Phi Beta Kappa is an academic honor society founded at the College of William and Mary in 1776, created to promote excellence in the liberal arts and sciences. Administration and faculty at the University at Albany applied several times for a chapter; in 1973 this application was finally approved, and the Alpha Alpha chapter of Phi Beta Kappa was formed.
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Scope and Content Information
The bulk of the Phi Beta Kappa, Alpha Alpha Chapter Records are in the form of memos, correspondence, reports, printed material, and notes related to the University’s applications to form a chapter of Phi Beta Kappa: first in 1950, again in 1970, and finally, successfully, in 1973. There are also similar materials on the formation of the Alpha Alpha chapter in 1973-1974 including the adoption of bylaws and installation ceremony. The rest of the records reflect the chapter’s later activities. Chief among these are memos and publicity surrounding the arrangements for a Phi Beta Kappa visiting scholar; information about the students selected to Phi Beta Kappa each year; and contracts, programs, and photographs of initiation ceremonies.
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Arrangement of the Collection
The collection is organized into the following series:
Both series are arranged chronologically.
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Restrictions
Access
Access to this collection is unrestricted with the exception of select files noted below. Researchers seeking access to these materials should contact the head of Special Collections and Archives.
Copyright
The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection should be discussed with the Head of Special Collections and Archives.
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Subject Headings
Corporate Bodies
Subjects
Places
Genres and Forms
Administrative Information
Preferred Citation
Preferred citation for this material is as follows:
Identification of specific item, series, box, folder, Phi Beta Kappa, Alpha Alpha Chapter Records, 1940-1992. M.E. Grenander Department of Special Collections and Archives, University Libraries, University at Albany, State University of New York (hereafter referred to as the Phi Beta Kappa, Alpha Alpha Chapter Records).
Finding Aid Information
Created by: Kimberly Gianfrancesco
Date: © 2013 By the University at Albany, SUNY. All rights
reserved.
Revision history:
-
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Container List
| Series 1: Application to Phi Beta Kappa, 1940-1974 Undated | |||||||||||
| Arranged chronologically. | |||||||||||
| This series includes the various reports which the University at Albany submitted to the Phi Beta Kappa organization between 1950 and 1974, as well as the memorandums, correspondence, and notes related to the generation of those application materials. Also included are some printed materials about Phi Beta Kappa used as reference material during this process. This series also contains similar records relating to the establishment of the Alpha Alpha chapter once the application was accepted. | |||||||||||
| Box | Folder | ||||||||||
| 1 | 1 | Handbook for new members, application materials, issue of Key Reporter, 1940-1973 Undated | |||||||||
| 2 | Preliminary Phi Beta Kappa application, 1967 | ||||||||||
| 3 | Letter from Phi Beta Kappa Committee on Qualifications and instructions for general report, 1968 | ||||||||||
| 4-6 | Completed 1968 Phi Beta Kappa application, 1968 | ||||||||||
| 7 | Memos, reports, and notes related to Phi Beta Kappa application, 1968-1970 | ||||||||||
| 8-9 | Memos, notes, and correspondence related to Phi Beta Kappa application, formation, and selection of members, 1968-1974 Undated | ||||||||||
| Box | Folder | ||||||||||
| 2 | 1 | Updated supplement to Phi Beta Kappa application, 1969 | |||||||||
| 2 | Correspondence about Phi Beta Kappa application, 1970 | ||||||||||
| 3 | Preliminary application to Phi Beta Kappa, 1970-1971 | ||||||||||
| 4 | Memos and notes related to 1970-1971 Phi Beta Kappa application, 1970-1971 Undated | ||||||||||
| 5-6 | Completed Phi Beta Kappa application, 1971 | ||||||||||
| 7 | Memos and notes related to 1971-1972 Phi Beta Kappa campus visit, 1971-1972 Undated | ||||||||||
| 8-9 | Memos, notes and correspondence related to Phi Beta Kappa application, 1971-1972 Undated | ||||||||||
| 10 | Statement from SUNYA Phi Beta Kappa Committee to Phi Beta Kappa general meeting, 1973 | ||||||||||
| 11 | Memo on approval of SUNYA Phi Beta Kappa application, 1973 | ||||||||||
| 12 | Correspondence and memos related to installation and formation of Alpha Alpha chapter, 1973-1974 Undated | ||||||||||
| Series 2: Alpha Alpha Chapter Activities, 1973-1992 Undated | |||||||||||
| Arranged chronologically. | |||||||||||
| This series contains documents related to the activities of the Alpha Alpha chapter of Phi Beta Kappa, beginning with its installation in 1974. It includes contracts and correspondence related to planning initiation dinners; programs and photographs from initiation dinners; and lists, correspondence, information cards and certificates relating to the selection of students for membership in Phi Beta Kappa. | |||||||||||
| Box | Folder | ||||||||||
| 3 | 1 | Initiation programs; memos and correspondence related to chapter activity; clippings on Phi Beta Kappa bicentennial, 1973-1978 Undated | |||||||||
| 2 | Programs from Ceremony of Installation of Alpha Alpha Chapter, 1974 | ||||||||||
| 3 | Photographs of Installation of Alpha Alpha Chapter, 1974 | ||||||||||
| 4 | Photographs of Installation and memo from Arthur Ekrich, 1974 | ||||||||||
| 5 | Installation invitations, 1974 | ||||||||||
| 6 | Memos and notes related to member selection and initiation, 1975-1978 | ||||||||||
| 7 | Reservation Contracts for Ballroom and Patroon Room, 1974-1979 | ||||||||||
| Card-File | |||||||||||
| 1 | Cards with selected student names and information, 1974-1984 | ||||||||||
| Box | Folder | ||||||||||
| 3 | 8 | Photographs of initiation, 1975 | |||||||||
| 9 | Certificates for students who refused or did not respond to selection; mockup of 1979 initiation program, 1975-1976 1979-1981 1983-1984 Undated | ||||||||||
| 10 | Phi Beta Kappa bulletin, 1976 | ||||||||||
| 11 | Notices for Phi Beta Kappa dinners mailed by secretary, 1976-1979 | ||||||||||
| 12 | Menus and catering contracts for Phi Beta Kappa dinners, 1976-1980 | ||||||||||
| 13 | Correspondence related to Phi Beta Kappa dinners; dinner invitations to SUNYA president, 1977-1979 Undated | ||||||||||
| 14 | Notes and memos related to member selection-RESTRICTED, 1977-1979 Undated | ||||||||||
| 15 | Originals of initiation programs, 1977-1979 Undated | ||||||||||
| 16 | Initiation programs, 1977-1990 | ||||||||||
| 17 | Notes, working papers related to Phi Beta Kappa, 1978-1979 Undated | ||||||||||
| 18 | Phi Beta Kappa dinner procedures, 1979 Undated | ||||||||||
| 19 | Memo relating to Phi Beta Kappa, 1980 | ||||||||||
| 20 | Memos, correspondence, publicity materials related to Phi Beta Kappa visiting scholar Malcolm Kerr, 1981 Undated | ||||||||||
| 21 | Memo related to initiation banquet, 1982 | ||||||||||
| 22 | Notes and memos related to member selection-RESTRICTED, 1982-1983 Undated | ||||||||||
| Card-File | |||||||||||
| 2 | Cards with selected student names and information, 1985-1992 | ||||||||||
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