Table Of Contents

Descriptive Summary

Biographical Sketch

Scope and Content Information

Arrangement of the Collection

Restrictions

Subject and Genre Headings

Administrative Information

Container List

Series 1: Application to Phi Beta Kappa, 1940-1974, Undated

Series 2: Alpha Alpha Chapter Activities, 1973-1992, Undated

For reference queries contact the Grenander Department Reference staff or call (518)-437-3935.
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PHI BETA KAPPA, ALPHA ALPHA CHAPTER RECORDS (UA800.008) , 1940-1992

For reference queries contact the Grenander Department Reference staff or call (518)-437-3935.




Descriptive Summary

Creator: Phi Beta Kappa. Alpha Alpha Chapter of New York (University at Albany)
Title: Phi Beta Kappa, Alpha Alpha Chapter Records
Date: 1940-1992
Physical Characteristics: 1.2  cubic ft.
Abstract: The Phi Beta Kappa, Alpha Alpha Chapter Records contain documents related to the formation and activities of the Alpha Alpha chapter of Phi Beta Kappa at the University at Albany.
Storage: The materials are located onsite in the department.
Language: English
Repository: M. E. Grenander Department of Special Collections and Archives, University at Albany, SUNY

Biographical Sketch

Phi Beta Kappa is an academic honor society founded at the College of William and Mary in 1776, created to promote excellence in the liberal arts and sciences. Administration and faculty at the University at Albany applied several times for a chapter; in 1973 this application was finally approved, and the Alpha Alpha chapter of Phi Beta Kappa was formed.

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Scope and Content Information

The bulk of the Phi Beta Kappa, Alpha Alpha Chapter Records are in the form of memos, correspondence, reports, printed material, and notes related to the University’s applications to form a chapter of Phi Beta Kappa: first in 1950, again in 1970, and finally, successfully, in 1973. There are also similar materials on the formation of the Alpha Alpha chapter in 1973-1974 including the adoption of bylaws and installation ceremony. The rest of the records reflect the chapter’s later activities. Chief among these are memos and publicity surrounding the arrangements for a Phi Beta Kappa visiting scholar; information about the students selected to Phi Beta Kappa each year; and contracts, programs, and photographs of initiation ceremonies.

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Arrangement of the Collection

The collection is organized into the following series:

Series 1 - Application to Phi Beta Kappa, 1940-1974, Undated
Series 2 - Alpha Alpha Chapter Activities, 1973-1992, Undated

Both series are arranged chronologically.

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Restrictions

Access

Access to this collection is unrestricted with the exception of select files noted below. Researchers seeking access to these materials should contact the head of Special Collections and Archives.

Red asterisks (***) denote restricted items.

Copyright

The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection should be discussed with the Head of Special Collections and Archives.

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Subject Headings

Corporate Bodies

Phi Beta Kappa
Phi Beta Kappa. Alpha Alpha of New York (State University of New York at Albany)
State University of New York at Albany

Subjects

Greek letter societies
Initiations (into trades, societies, etc.)
Learned institutions and societies

Places

Albany (N.Y.)

Genres and Forms

Contracts
Correspondence
Memorandums
Photographs
Programs (documents)

Administrative Information

Preferred Citation

Preferred citation for this material is as follows:

Identification of specific item, series, box, folder, Phi Beta Kappa, Alpha Alpha Chapter Records, 1940-1992. M.E. Grenander Department of Special Collections and Archives, University Libraries, University at Albany, State University of New York (hereafter referred to as the Phi Beta Kappa, Alpha Alpha Chapter Records).

Acquisition Information

All items in this manuscript group were donated to the University Libraries, M.E. Grenander Department of Special Collections and Archives, by the Alpha Alpha Chapter of Phi Beta Kappa. A further accession was received in August 2006

Finding Aid Information

Created by: Kimberly Gianfrancesco
Date: Copyright 2013 by the University at Albany, SUNY. All rights reserved.
Revision history:

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Container List

nam_ua800.008-1 Series 1: Application to Phi Beta Kappa, 1940-1974, Undated
Arranged chronologically.
This series includes the various reports which the University at Albany submitted to the Phi Beta Kappa organization between 1950 and 1974, as well as the memorandums, correspondence, and notes related to the generation of those application materials. Also included are some printed materials about Phi Beta Kappa used as reference material during this process. This series also contains similar records relating to the establishment of the Alpha Alpha chapter once the application was accepted.
Box Folder
1 ua800.008-1_1 1 nam_ua800.008-1_1 Handbook for new members, application materials, issue of Key Reporter, 1940-1973, Undated
ua800.008-1_2 2 nam_ua800.008-1_2 Preliminary Phi Beta Kappa application, 1967
ua800.008-1_3 3 nam_ua800.008-1_3 Letter from Phi Beta Kappa Committee on Qualifications and instructions for general report, 1968
ua800.008-1_4 4-6 nam_ua800.008-1_4 Completed 1968 Phi Beta Kappa application, 1968
ua800.008-1_5 7 nam_ua800.008-1_5 Memos, reports, and notes related to Phi Beta Kappa application, 1968-1970
ua800.008-1_6 8-9 nam_ua800.008-1_6 Memos, notes, and correspondence related to Phi Beta Kappa application, formation, and selection of members, 1968-1974, Undated
Box Folder
2 ua800.008-1_7 1 nam_ua800.008-1_7 Updated supplement to Phi Beta Kappa application, 1969
ua800.008-1_8 2 nam_ua800.008-1_8 Correspondence about Phi Beta Kappa application, 1970
ua800.008-1_9 3 nam_ua800.008-1_9 Preliminary application to Phi Beta Kappa, 1970-1971
ua800.008-1_10 4 nam_ua800.008-1_10 Memos and notes related to 1970-1971 Phi Beta Kappa application, 1970-1971, Undated
ua800.008-1_11 5-6 nam_ua800.008-1_11 Completed Phi Beta Kappa application, 1971
ua800.008-1_12 7 nam_ua800.008-1_12 Memos and notes related to 1971-1972 Phi Beta Kappa campus visit, 1971-1972, Undated
ua800.008-1_13 8-9 nam_ua800.008-1_13 Memos, notes and correspondence related to Phi Beta Kappa application, 1971-1972, Undated
ua800.008-1_14 10 nam_ua800.008-1_14 Statement from SUNYA Phi Beta Kappa Committee to Phi Beta Kappa general meeting, 1973
ua800.008-1_15 11 nam_ua800.008-1_15 Memo on approval of SUNYA Phi Beta Kappa application, 1973
ua800.008-1_16 12 nam_ua800.008-1_16 Correspondence and memos related to installation and formation of Alpha Alpha chapter, 1973-1974, Undated
nam_ua800.008-2 Series 2: Alpha Alpha Chapter Activities, 1973-1992, Undated
Arranged chronologically.
This series contains documents related to the activities of the Alpha Alpha chapter of Phi Beta Kappa, beginning with its installation in 1974. It includes contracts and correspondence related to planning initiation dinners; programs and photographs from initiation dinners; and lists, correspondence, information cards and certificates relating to the selection of students for membership in Phi Beta Kappa.
Box Folder
3 ua800.008-2_1 1 nam_ua800.008-2_1 Initiation programs; memos and correspondence related to chapter activity; clippings on Phi Beta Kappa bicentennial, 1973-1978, Undated
ua800.008-2_2 2 nam_ua800.008-2_2 Programs from Ceremony of Installation of Alpha Alpha Chapter, 1974
ua800.008-2_3 3 nam_ua800.008-2_3 Photographs of Installation of Alpha Alpha Chapter, 1974
ua800.008-2_4 4 nam_ua800.008-2_4 Photographs of Installation and memo from Arthur Ekrich, 1974
ua800.008-2_5 5 nam_ua800.008-2_5 Installation invitations, 1974
ua800.008-2_6 6 nam_ua800.008-2_6 Memos and notes related to member selection and initiation, 1975-1978
ua800.008-2_7 7 nam_ua800.008-2_7 Reservation Contracts for Ballroom and Patroon Room, 1974-1979
Card-File
1 ua800.008-2_8 nam_ua800.008-2_8 Cards with selected student names and information, 1974-1984
Box Folder
3 ua800.008-2_9 8 nam_ua800.008-2_9 Photographs of initiation, 1975
ua800.008-2_10 9 nam_ua800.008-2_10 Certificates for students who refused or did not respond to selection; mockup of 1979 initiation program, 1975-1976, 1979-1981, 1983-1984, Undated
ua800.008-2_11 10 nam_ua800.008-2_11 Phi Beta Kappa bulletin, 1976
ua800.008-2_12 11 nam_ua800.008-2_12 Notices for Phi Beta Kappa dinners mailed by secretary, 1976-1979
ua800.008-2_13 12 nam_ua800.008-2_13 Menus and catering contracts for Phi Beta Kappa dinners, 1976-1980
ua800.008-2_14 13 nam_ua800.008-2_14 Correspondence related to Phi Beta Kappa dinners; dinner invitations to SUNYA president, 1977-1979, Undated
ua800.008-2_15 14 nam_ua800.008-2_15 Notes and memos related to member selection-[RESTRICTED], 1977-1979, Undated ***
ua800.008-2_16 15 nam_ua800.008-2_16 Originals of initiation programs, 1977-1979, Undated
ua800.008-2_17 16 nam_ua800.008-2_17 Initiation programs, 1977-1990
ua800.008-2_18 17 nam_ua800.008-2_18 Notes, working papers related to Phi Beta Kappa, 1978-1979, Undated
ua800.008-2_19 18 nam_ua800.008-2_19 Phi Beta Kappa dinner procedures, 1979, Undated
ua800.008-2_20 19 nam_ua800.008-2_20 Memo relating to Phi Beta Kappa, 1980
ua800.008-2_21 20 nam_ua800.008-2_21 Memos, correspondence, publicity materials related to Phi Beta Kappa visiting scholar Malcolm Kerr, 1981, Undated
ua800.008-2_22 21 nam_ua800.008-2_22 Memo related to initiation banquet, 1982
ua800.008-2_23 22 nam_ua800.008-2_23 Notes and memos related to member selection-[RESTRICTED], 1982-1983, Undated ***
Card-File
2 ua800.008-2_24 nam_ua800.008-2_24 Cards with selected student names and information, 1985-1992

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