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Circulation - E-Mail Notification Service

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E-mail Notification Service

The table below lists the circulation notices available EXCLUSIVELY through email. Users may check outstanding loans, current due dates, status of recalled items, current fines, and additional information through the My Library Account section of the Minerva catalog at Email messages are a courtesy and users remain responsible for timely return of library materials and payment of any library obligations regardless of whether email notices are received. Users without an email address are not sent printed notices as a substitute for the email notices listed below.


In accordance with the University’s Guidelines for Email as an Official Means of Communication with Students, circulation notices will only be sent to the University provided addresses. For students who prefer to use their personal email, instructions for forwarding email can be found in the ITS Wiki.


Circulation notices are sent to faculty/staff’s university email addresses by default. However, faculty and staff can select a preferred, alternate e-mail address for all University notifications through MyUAlbany. Instructions for selecting a preferred, alternate email address can be found at

Courtesy Borrowers (Non-UA Faculty/Staff/Students)

Circulation notices are sent to the email address provided at the time of registration for courtesy borrowers and others who are not current employees or registered students . Courtesy borrowers are responsible for contacting library staff to update their email address information manually .


Title When sent Description
Courtesy Reminder Seven days before item is due
Weekends and holidays may prevent notices from being emailed until five days due
Lists items due based on regular due date and/or recall due date
Overdue notices,
Second and Third
2nd notice is sent 14 days post due for regular loans
3rd notice is sent 21 days post due for regular loans
Lists overdue items based on regular due date
Recall overdue notices,
Second and Third
2nd notice is sent 7 days post due for recalled items
3rd notice is sent 14 days post due for recalled items
Lists overdue items based on recall due date
Recall/Hold Cancellation Notice When either not-needed-after date or pick-up-by dates are reached Indicates that available item has been returned after failure to pick up
or that unfilled recall is cancelled since date not needed after has been reached
Recall Cancellation Notice After a recall is cancelled by requestor Indicates reversion to original due date for an item that had been previously recalled

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