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Scholars Archive | Guidelines

I. General Guidelines

A.    Scope of Content: Scholars Archive includes but may not be limited to

1. Publications (e.g., conference papers, peer reviewed scholarly articles, pre/post-prints, technical reports, working papers, journals, monographs)

2. Presentation (e.g., research posters, conference presentations, teaching/learning objects)

3. Dissertations, theses and capstone works

4. Collections of UAlbany archival and special collections materials

B.   Content accepted for Scholars Archive must be

1. Created, submitted or sponsored by UAlbany affiliated faculty, staff, students, research units or academic units

2. Education, research or service oriented in digital form

3. Complete and ready to be made public

C.   Content will not be accepted for Scholars Archive if it

1. Is still “in progress”

2. Is ephemeral in nature

3. Does not fall within the general parameters of research and scholarship produced at UAlbany

4. Does not reflect UAlbany’s intellectual environment

5. Is in a file format not supported by the repository

6. Exceeds file size and storage limitations set for the repository

7. Has copyright restrictions that prohibit deposit

D.   Data Sets: In addition to meeting the general scope and content guidelines set out in I.A through I.C, data set depositors must

1. Comply with data or information security requirements set forth in IRB approval

2. Fulfill rights of review, confidentiality or other obligations required by sponsored research agreements

3. Remove all information that personally identifies, or has the potential to be combined to personally identify individuals

4. Remove all information that should not be made public under state or federal law, or UAlbany policy

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