M.E. Grenander Department of Special Collections and Archives

ARCHIVES OF PUBLIC AFFAIRS AND POLICY

Finding Aid for the
AMERICAN SOCIETY FOR PUBLIC ADMINISTRATION (ASPA), EMPIRE STATE CAPITAL AREA CHAPTER

Records, 1952-53, 1956-89
APAP-009

For reference queries contact M.E. Grenander Department of Special Collections and Archives Reference staff

Finding Aid Compiled by
Barbara Snow and Geoffrey A. Huth, July 13, 1989
Lisa Selander, January 29, 1990
Linda A. Keller, April 24, 1992







M. E. Grenander Department of Special Collections & Archives 
University Libraries / University at Albany / State University of New York 
1400 Washington Avenue / Albany, New York 12222 / (518) 437-3935


VOLUME: 9.5 cubic feet

ACQUISITION: All items in this manuscript group were donated to the University Libraries, M.E. Grenander Department of Special Collections and Archives, by the by the Capital District Chapter of ASPA and former officers of the chapter.

ACCESS: Access to this record group is unrestricted.

COPYRIGHT: The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection should be discussed with the Head of Special Collections and Archives.


TABLE OF CONTENTS

Administrative History

Scope and Content Note

Series Descriptions

Box and Folder List:


ASPA, Empire State Capital Area Chapter
Administrative History

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The Empire State Capital Area Chapter of the American Society of Public Administration (ASPA) was organized in 1942 as a discussion group of twenty-five persons to address the lack of professionalism and training in the newly expanded state government. The chapter (known until July 1989 as the Capital District Chapter) was officially chartered on December 5, 1945. The objectives and goals were to foster an "exchange of knowledge and results of experience of persons interested in the field of public administration," "to encourage the collection, compilation and dissemination of information on matters relating to public administration," and "to advance generally the science, processes and art of public administration."[1] On July 1, 1989, the chapter changed its name to the Empire State Capital Area Chapter in order to distinguish it from other "capital area" chapters and to more accurately define the area it covers.

The chapter was instrumental in creating the Albany Graduate Program in Public Administration in September 1947. The school was originally co-sponsored by Syracuse University and New York University but is now part of Rockefeller College of Public Affairs and Policy, University at Albany, SUNY (hereafter, "SUNYA"). With the help of the Capital District ASPA, an internship program was initiated in 1947 to give practical experience to the newly graduated professionals. In 1950, a trainee program was begun to train people who were already in state service and who were not necessarily studying for graduate degrees.

The national chapter conducts studies and distributes policy statements to 126 local ASPA chapters across the country. These policy statements serve as guides for the local chapters. The chapters do no lobbying; instead, national and local chapters try to improve government through the sponsorship of seminars and workshops. During the 1980's, the society's main area of concentration has been ethics in government.
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Notes

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1. Constitution of the American Society for Public Administration (National Chapter).


ASPA, Empire State Capital Area Chapter
Scope & Content Note

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There are few records documenting the early history of this organization (1945-55) due to the lack of a permanent office. The earliest extant records (from 1952) were acquired directly from the Capital District Chapter of ASPA. Most of the other records in the collection were donated by former officers of the Capital District Chapter.

These records show attempts by a prominent group of New York State civil service employees to develop standards for its profession. This group wanted to ensure that professional employees of the state would be equipped to handle the increasingly complex matters of running branches of the civil service. To develop a pool of qualified candidates for civil service, the Capital District Chapter worked on the development of the Albany Graduate Program in Public Administration, which subsequently became the Graduate School of Public Affairs at SUNYA. The minutes of meetings and (to a lesser degree) the correspondence elucidate how the chapter progressed in fulfilling its goals, especially at the state level. The annual reports of the chapter (found in the publications file), compiled by graduate students, detail the issues ASPA was involved with during the year.

The Capital District Chapter of ASPA has helped to improve the administration of state government, and, in conjunction with the national ASPA, beginning in the 1960s and 1970s has tackled such issues as discrimination, handicapped employment in the public sector, and the involvement of women and minorities in government. In the 1980s ASPA worked with the Center for Women in Government, SUNY, to address specific problems involving women in government, such as pay equity for women, equal promotional opportunities, and sexual harassment.


ASPA, Empire State Capital Area Chapter
Series Descriptions

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Series 1: Presidents' Files, 1962, 1964, 1966-73, 1975-85. 1.5 cubic feet. Arranged chronologically.

This series contains the files of past presidents of the Captital District Chapter of ASPA. At least three of these files--those of George W. Chesbro, Robert P. Kerker and Charlotte O. Gray--appear to have been donated by the presidents themselves. The rest of these files were collected from people other than the president who created the records, but these do seem to be files kept by those presidents. Most of these files are arranged as day files: items within files are in rough chronological order, and contain incoming and outgoing correspondence, meeting minutes, newsletters, announcements, and some notes. For the most part, files under one name contain the records of one president's term, but a few of these files (notably, those for Robert J. Donahue) contain records that overlap with the terms of other presidents and are filed in the presidents' files for the sake of convenience.

Series 2: Meeting Minutes, 1959-60, 1963-82, 1984-88. 1 cubic foot. Arranged chronologically.

This series contains minutes and agendas. The earliest minutes are verbatim transcripts of meetings. These transcripts give a full picture of the discussion held during the meetings but lasted only from 1959 to 1960. The regular minutes from 1961 and 1962 have not survived.

Series 3: Subject Files, 1953, 1959-60, 1963-89. 4.00 cubic feet. Arranged alphabetically.

This series contains correspondence, budgets, the records of ASPA conferences (especially the regional conference this chapter held in Albany in 1978), the national and local associations' constitutions, a few publications from organizations with related interests, videotapes of ASPA educational programs (May 1988), and files on subjects they were working on, such as civil service reform. Other records in this series include correspondence that was not a part of the presidents' files or the secretary's files. The bulk of the correspondence is that with the National Association, though much of that consists of memoranda sent to local chapters.

Series 4: Annual Institute, Records. 1965-66, 1970, 1977-79, 1983, 1985-88. 1. cubic foot. Arranged chronologically and alphabetically thereunder.

This series contains the records from the chapter's annual institutes. Types of records include minutes, correspondence, and planning documents. The annual institutes are small conferences centered around a subject in public administration. The institutes include sessions on more specific topics, installation of ASPA officers and the presentation of ASPA's annual awards. For the agenda to the annual institutes, see the publications file.ASPA--Empire State Capital Area Chapter

Series 5: Committee Files, 1961-66, 1968-71, 1975-88. 1.25 cubic feet. Arranged alphabetically.

This series contains records of the committees of the Capital District chapter of ASPA. Many of the records are not the official committee records but rather the retained records of members of the committees. The one apparent exception is the records of the Long Range Planning Committee, which include minutes of committee meetings and which were divided by type into individual folders. Some of the committees are represented by only one folder, but other committees (apparently with more duties or members) have larger files--the Awards Committee, the Membership Committee, and the Training and Professional Development Committee.

Series 6: Secretary's Files, 1976-77, 1980-81. 0.25 cubic feet. Arranged chronologically.

This series consists of the chapter secretary's day files. The years 1978 and 1979 are missing, but otherwise the day files give a chronological account of correspondence and other transactions from 1976 to 1981.

Series 7: Publications, 1952, 1956-83, 1985-89. 1 cubic foot. Arranged chronologically.

The publications series includes publications printed by either the Capital District Chapter of ASPA or the national association. The most important publications in this series are the agendas for the chapter's annual institutes, the chapter's annual reports, and the chapter's newsletters. A fairly large section of this series consists of handbooks the national association published as guides for the local chapters.

Series 8: NY-SCAN Educational Programs, 1988. 0.5 cubic feet. Arranged chronologically.

Contains videotapes of ASPA educational programs broadcast on NY-SCAN on topics such as labor shortages, ethics, AIDS, and waste management.


ASPA, Empire State Capital Area Chapter
Box and Folder List

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Series 1: Presidents' Files, 1962, 1964, 1966-73, 1975-85

Box 1

Ellis T. Riker, 1962
Daniel Klepak, 1964
Morris Schaefer, 1966
Basil Y. Scott, 1966-67
Gerald E. Dunn, 1968-69
Martin Ives, 1969-70
June Martin, 1970-71
George W. Chesbro
 1971
 1971-72
 1972
George W. Chesbro, Folder 1, 1972-73
George W. Chesbro, Folder 2, 1972-73
Andrew Krieger, 1972-73
Douglas R. Martin, 1975
Douglas R. Martin, 1975-76
Douglas R. Martin, 1976.
Kathryn F. Minnock, 1976.
Kathryn F. Minnock, Folder 1, 1977.
Kathryn F. Minnock, Folder 2, 1977.
Robert J. Donahue, 1976.
Robert J. Donahue, 1977.
Robert J. Donahue, Folder 1, 1977-78.
Robert J. Donahue, Folder 2, 1977-78.
Robert J. Donahue, 1978.
Eugene K. Tyksinski, 1978-79.
D. David Brandon, 1979-80.
D. David Brandon, 1980-81.

Box 2

Charlotte O. Gray, 1982.
Charlotte O. Gray, 1982-83.
Charlotte O. Gray--Awards Committee (2 folders), 1983.
Charlotte O. Gray--Council Meetings, 1982-83.
Charlotte O. Gray--Council Meetings, 1983.
Charlotte O. Gray--Institute Committee, 1982-83.
Charlotte O. Gray--Luncheon Forums, 1982-83.
Charlotte O. Gray--Public Policy Issues Committee, 1982-83.
Charlotte O. Gray--New York State Interagency Information Group, 1982.
Robert P. Kerker, 1983-84.
Robert P. Kerker, 1984.
Terence P. Curran (4 folders), 1984-85.


ASPA, Empire State Capital Area Chapter
Box and Folder List

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Series 2: Meeting Minutes, 1959-60, 1963-82, 1984-88

Box 1

Meeting Minutes--Transcripts, 1959-60.
Meeting Minutes--Transcripts, 1960.
Meeting Minutes, 1963-67.
Meeting Minutes, 1968-69.
Meeting Minutes, 1970-71.
Meeting Minutes, 1971-72.
Meeting Minutes, 1973-75.
Meeting Minutes, 1976.

Box 2

Meeting Minutes, 1977-78.
Meeting Minutes, 1979-80.
Meeting Minutes, 1981-82.
Meeting Minutes, 1984-85.
Meeting Minutes, (2 folders), 1986.

Box 3

Meeting Minutes, Folder 1, 1987.
Meeting Minutes, Folder 2, 1987.
Meeting Minutes, Folder 3, 1987.
Meeting Minutes, 1988.


ASPA, Empire State Capital Area Chapter
Box and Folder List

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Series 3: Subject Files, 1953, 1959-60, 1963-89


Affirmative Action Advisory Council, 1985-87.
Application for the Fred K. Hoehler Chapter Award of the American Society for
  Public Administration, 1963.
ASPA Conference in Atlanta, 1977.
ASPA Conference in Phoenix, 1977-78.
Audit Correspondence, 1986-87.
Audit Reports, 1982-85.
Background Summary - ASPA, 1987.
Benson, Anne--Director's Files, 1974-76.
Blacks in Government (BIG), 1985.
Budget and Expenses, 1975-77.
Budget and Expenses, 1977-78.
Budget and Expenses, 1979-80.
Budget and Expenses, 1984-85.
Budget and Expenses, 1986-87.
Budget and Expenses, 1988-89.
By-Laws and Constitution, 1986.
By-Laws, ESCAC, 1990.
Civil Service Reform--Correspondence and Legislative Acts, 1977-78.
Clippings, 1986-89.
Conference on the Impact of Judicial Intervention on State and Local Government
 Prerogatives, 1980.
Constitution--National, circa 1988.
Constitution--Revision for Chapter, 1989.
Constitution--Revision for National Association, 1977-78.
Constitutions--Chapter's and National's, 1959.
Correspondence, 1976-77.
Correspondence, 1978-79.
Correspondence, 1985-86
Correspondence, 1987.
Correspondence, 1988-89.
Correspondence and Mailing List, 1978-82.
Correspondence--National Chapter, 1975-78.
Correspondence--National Chapter, 1978-82.
Correspondence--National Chapter, 1982-83.
Correspondence--National Chapter, 1986-87.
Correspondence--National Chapter, 1987.
Economic Development Recommendations for the Capital Region, 1989.
Economic Development Strategy for the Capital Region, 1989.
Education for Public Administration in New York (Proposed Program), by ASPA,
 Capital District Chapter, April 1953.
Election Materials, 1986-87.
International Personnel Management Association, 1979.
JMPA Info, vol. 1, no. 1 (Journal of the Albany District Chapter of International
Personnel Management Association), November 1978.
Luncheon Program, 1984-85.
Luncheon Program (2 folders), 1985.
Membership Development Kit, 1986-87.
Membership Information System Report, 1987.

Box 2

Membership Information, 1986-87.
Membership Lists, 1975/76, 1978/79, 1982/83-1983/84.
Membership Lists, 1980.
Membership Lists, APSA Officers, 1985-87.
Membership Reports, 1984.
Membership Reports, 1986.
Membership Survey, 1978.
Membership Survey, 1985.
Membership Survey, 1988.
Membership Survey, 1990.
Memoranda and Newsletters from National ASPA, 1979-80.
Merit System Report--Change or be Changed, circa 1976.
National Conference--1991-Information, 1983, 1985-86.
National Council Meeting, 1985.
National Membership Reports, 1985.
National Membership Reports, 1985-86.
National Membership Reports, 1986-87.
National Young Professionals Forum, 1987-88.
Newsletter Materials, 1986-87.
New York State Department of Civil Service, circa 1985.
New York State Public Administrators Intern and Trainee Program, 1987.
Nominations, 1988.
Office Location, 1986.
Officers, Chapter Council and Committee Chairs, 1987-88-1990-91.
Past Presidents' Roundtable, 1986-88.
Portfolio (Vinyl) from Northeast Regional Conference, 1986.
The President and Executive Management, 1976.
Presidents' Plaque, Photographs and Negatives, circa 1985.
Press Releases, 1986.
Press Releases, 1987.
Press Releases, 1989-90.
Private Sector Affairs, 1985-87.
ASPA Publications and Correspondence 1984-88.
Public Administration Associates Program, 1985-87.Public Relations Materials, 1982, 1985-88.
Questionnaires on Continuing Education (2 folders), circa 1977.
Rebates from National Association--Petitions, 1975-76.
Regions I/II Annual Conference--Correspondence (2 folders),1978.
Regions I/II Annual Conference--Correspondence after Conference, 1978-79.
Regions I/II Annual Conference--News Releases, 1978.
Regions I/II Annual Conference--Planning Documents, Folder 1, 1978.
Regions I/II Annual Conference--Planning Documents, Folder 2, 1978.
Regions I/II Annual Conference--Planning Documents, Folder 3, 1978.
Regions I/II Annual Conference--Summary Reports on Conference, 1977-78.
Regions I/II Annual Conference--Programs and Announcements, 1978.
Regions l/ll Annual Conference, Folder 1, 1986.
Regions l/ll Annual Conference, Folder 2, 1986.
Regions l/ll Annual Conference at Boston, Folder 1, 1985.

Box 3

Regions l/ll Annual Conference at Boston, Folder 2, 1985.
Sasso, Michael--Election, 1986-87.
Section for Business and Government, 1985-86.
Section for Business and Government, 1987-88.
Section for Women in Public Administration (SWPA), 1987.
"Smoking as a Condition of Employment: An Informational Brief."  Prepared by:
 Elliott I. Alvarado, 1987.
Society for the Advancement of Management, 1979.
State Academy for Public Administration, 1977.
Treasurer's Report, 1984-86.
"Women on the Move."  An ASPA Conference, 1986.


ASPA, Empire State Capital Area Chapter
Box and Folder List

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Series 4: Annual Institute, Records, 1965-66, 1970, 1977-79, 1983, 1985-89.

Box 1

Annual Institute--Planning Documents, 1965.
Annual Institute--Planning Documents, 1966.
Annual Institute--Planning Documents, 1970.
Annual Institute--Planning Documents, 1977.
Annual Institute--Planning Documents, 1978.
Annual Institute--Planning Documents, 1979.
Annual Institute--Planning Documents (Folder 1), 1983.
Annual Institute--Planning Documents (Folder 2), 1983.
Annual Institute--Planning Documents (Folder 3), 1983.
Annual Institute--Planning Documents (Folder 4), 1983.
Annual Institute--Advertising, 1986.
Annual Institute--Biographies of Speakers, 1986.
Annual Institute--Budget, 1986.
Annual Institute--General Correspondence, 1986.
Annual Institute--Meeting Schedules and Minutes, 1986.
Annual Institute--Panels and Sessions, 1986.
Annual Institute--Program and Committee Members, 1986.
Annual Institute--Site Arrangements, 1986.
Annual Institute--Women's Opportunities Conference, 1986.
Annual Institute--Administration, 1987.
Annual Institute--Attendance, 1987.
Annual Institute--Awards Ceremony, 1987.
Annual Institute--Awards Correspondence, 1987.
Annual Institute--Awards Luncheon, 1987.
Annual Institute--Bids for Management Services, 1987.
Annual Institute--Committee Meeting Agenda and Minutes, 1987.
Annual Institute--Council and SAPA, 1987
Annual Institute--Exhibitors, 1987.
Annual Institute--Facilitators for Academic Papers, 1987.
Annual Institute--Financial Statements, 1987.
Annual Institute--Hospitality Reception, 1987.
Annual Institute--Leaflets, 1987.
Annual Institute--Meeting Agendas and Minutes, 1987.
Annual Institute--Photographs, Negatives and Contact Sheets, 1987.
Annual Institute--Photographs of Panelists, 1987.
Annual Institute--Planning Committee, 1987.
Annual Institute--Planning Committee, Membership Lists, 1987.
Annual Institute--Program Planning, 1987.Annual Institute--Programs, 1987.
Annual Institute--Public Relations, 1987.
Annual Institute--Publicity, 1987.
Annual Institute-- Registrations and Budget, 1987.
Annual Institute--Schedules, 1987.
Annual Institute--Speakers, 1987.
Annual Institute--Vendors and Advertisements, 1987.
Annual Institute--Women's Conference, 1987.
Annual Institute--Awards, 1988.
Annual Institute--Bids for Management Services, 1988.
Annual Institute--Bids for Management Services, No Bids, 1988.
Annual Institute--Budget, 1988.
Annual Institute--Career Development Conference, 1988.
Annual Institute--Committee Members, 1988.
Annual Institute--Evaluations, 1988.
Annual Institute--Handouts, 1988.
Annual Institute--Letter to Edward V. Regan, 1988.
Annual Institute--Panels, 1988.
Annual Institute--Programs, 1988.
Annual Institute--Publicity, 1988.
Annual Institute--Registration, 1988.
Annual Institute--Schedules for Conference, 1988.
Annual Institute--Site Arrangements, 1988.
Annual Institute--Speakers, 1988.
Annual Institute--Exhibitor Listings, 1989.
Annual Institute--Planning, 1989.
Annual Institute--Programs, 1989.


ASPA, Empire State Capital Area Chapter
Box and Folder List

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Series 5: Committee Files, 1961-66, 1968-71, 1975-88

Box 1

Awards Committee, 1964-65.
Awards Committee, 1969-71.
Awards Committee, 1970-71.
Awards Committee, 1971.
Awards Committee, 1975.
Awards Committee, 1976.
Awards Committee, 1977.
Awards Committee, 1978.
Awards Committee, 1979.
Awards Committee, 1984.
Awards Committee, 1984-85.
Insurance Committee, 1968.
Long Range Planning Committee--Agenda & Minutes, 1986.
Long Range Planning Committee--Correspondence, 1985-86.
Long Range Planning Committee--Public Administration Associates Program, 1986.
Luncheon Forum Committee, 1976, 1983.
Membership Committee, 1961.
Membership Committee, 1962-63.
Membership Committee, 1964.
Membership Committee, 1965-66.
Membership Committee, 1968.
Membership Committee, 1975-76.
Membership Committee, 1976-77.
Membership Committee, 1977-78.
Membership Committee, 1978-79.
Membership Committee, 1979-80.
Membership Committee, 1980.
Nominating Committee, 1975.
Nominating Committee, 1976-77.
Nominating Committee, 1977-78.
Nominating Committee, 1979-80, 1982.
Nominating Committee, 1988.
Policy Issues Committee, 1977-78.
Program Committee, 1984-85.
Public Policy Issues Committee--Reports, 1976.
Public Policy Issues Committee, 1982-83.
Public Policy Issues Committee--Workforce Planning Statement, 1983-84.
Public Policy Issues Committee (Folder 1), 1984.
Public Policy Issues Committee (Folder 2), 1984.
Public Policy Issues Committee, 1984-85.
Public Policy Issues Committee--Correspondence, 1984-85.Strategic Planning Committee, 1982-88.
Task Force on Public Policy Issues, 1980-83.
Task Force on Training and Professional Development, 1984.
Training and Professional Development Committee, 1979-80.
Training and Professional Development Committee, 1980-81.
Awards Committee--S. Kenneth Howard Award, 1986.
Long Range Planning Committees, 1984-86.
Long Range Planning Committee Memoranda, 1986-88.
Long Range Planning Committee--Public Administration Associates (PAA),1985-86.
Nominating Committee, 1983-84.
Program Committee, 1983.
Program Committee, 1984-85.
Program Committee, 1985-87.
Program Committee Correspondence, 1984-85.
Public Policy Issues Committee Correspondence, 1985-87.


ASPA, Empire State Capital Area Chapter
Box and Folder List

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Series 6: Secretary's Files, 1976-77, 1980-81

Box 1

Day File, 1976-77.
Day File, 1977-78.
Day File, 1980.
Day File, 1980-81.


ASPA, Empire State Capital Area Chapter
Box and Folder List

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Series 7: Publications, 1952, 1956-83, 1985-89

Box 1

Annual Institute--Agenda, 1963-66.
Annual Institute--Agenda, 1967-71.
Annual Institute--Agenda, 1972-78, 1980-83, 1985.
Annual Meeting Programs, 1963, 1966-70, 1972, 1974-75, 1977-79.
Annual Reports of Capital District Chapter of ASPA, 1956-61.
Annual Reports of Captital District Chapter of ASPA, 1963-68, 1974, 1976, 1978,
 1981, 1987.
ASPA News, Vol. 4, 1985-86.
ASPA News, Vol. 5, 1986-87.
ASPA News, Vol. 6, 1987-88.
ASPA News, Vol. 7, 1988-89.
Capital District Chapter, 1989
Chapter Officers Newsletter, 1976-81.
Handbook for Chapters, 1966.
Handbook for Chapters, 1967-69.
Handbook for Chapters, 1969-70.
Handbook for Chapters, 1975-77.
Handbook for Chapters, 1978-79.
How-To-Handbook, undated
Leaflets and Pamphlets, 1962, 1965, 1967-68, 1971, circa 1978, 1982, 1989.
Membership Directory, 1988-89.
Meeting Announcements, 1967-68, 1978-81.
Newsletters of Capital District Chapter of ASPA, 1966-68, 1975-81.
Newsletters of Capital District Chapter of ASPA, 1982-83.
Pamphlets from National ASPA, 1978-79, 1989.
Programs for Anniversary Dinners of the Albany Graduate Program in Public Administration, 1952, 1957.
Public Service Frontiers, 1987-88.
Reprint of a Series of Articles on the Constitutional Convention, 1967.
The Right Word:  Guidelines for Avoiding Sex-Biases Language, circa 1985.
Whole ASPA CAtalog, 1985-86.
Whole ASPA Catalog, 1986-87


ASPA, Empire State Capital Area Chapter
Box and Folder List

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Series 8: NY-SCAN Educational Programs (on videotape)

Box 1

"A Coming Labor Shortage?" 7 May 1988.
Welcome by Richardson, 17 May 1988.
"The Ethics Triangle," 17 May 1988.
"AIDS Policy," 17 May 1988.
"Solid Waste Management," 18 May 1988.
Luncheon, 18 May 1988. ASPA--Empire State Capital Area Chapter


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