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Digital Records Processing Graduate Assistant (Review Extended)

Anna Radkowski-Lee Graduate Assistantship 

Academic Year 2023-2024

M.E. Grenander Department of Special Collections & Archives

The Anna Radkowski-Lee Graduate Assistantship was created in memory of the long-time Personnel Officer for the University at Albany Libraries.

The M.E. Grenander Department of Special Collections & Archives is seeking a graduate student to ingest, process, describe, and provide access to digital records, including both university records and records from the New York State Politics and the National Death Penalty Archive collecting areas. The Graduate Assistant will process these records according to department practices, describe them in ArchivesSpace, and make them available in our Hyrax digital repository for research use.


  1. Ingests born-digital records into the department’s preservation storage.
  2. Describes records in ArchivesSpace according to Describing Archives: A Content Standard (DACS).
  3.  Assesses long term preservation concerns and uses a variety of tools to mitigate risk.
  4. Uploads files into the department’s digital repository for public access.
  5. Creates documentation.
  6. Other duties as assigned. 


Minimum Qualifications

  • Must be enrolled in a University at Albany graduate degree program on a full-time basis during each semester of work.
  • Must have a general understanding of digital preservation practices and techniques, born-digital records, and file formats.
  • Must have experience working with spreadsheets and web forms.
  • Must be self-motivated and able to complete tasks in a timely manner and make progress with minimal supervision.

Preferred Qualifications

  • Successful completion of, or enrollment in, IST 656: Archives and Manuscripts, IST 547 Electronic Records Management, IST 653 Digital Libraries, or similar graduate coursework.
  • Interest in working within the library and information sciences field, specifically in web archives, special collections, or digital libraries.
  • Understanding of Describing Archives: A Content Standard (DACS).


  • 20 hours per week. Schedule is flexible, but all hours will be performed during the traditional workweek (Monday-Friday, 9am-5pm).
  • The work of this position is intended to be performed in person and on-site at the Science Library on the Uptown Campus
  • Stipend of $10,779 for the 2023-2024 academic year and a tuition scholarship for 9 graduate credits per semester at the in-state rate.

Gregory Wiedeman, University Archivist

TO APPLY:  E-mail the following items to Gregory Wiedeman, University Archivist,

  • resume
  • cover letter specifically addressing the position requirements
  • email addresses and phone numbers of three professional references 

For information on enrollment requirements, please refer to The Graduate School's guidelines on graduate assistantships.

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