Current registered students, faculty (including emeriti), and staff have access to circulation services, interlibrary loan, and remote access to the Libraries’ electronic resources (journals and databases). The Libraries offer alumni and community borrowers limited access to circulation services only. All users must present a UAlbany ID Card, University at Albany library card, or government-issued photo ID to borrow materials.
University at Albany Students, Faculty, and Staff
The following is required for members of the University at Albany community to use circulation services, interlibrary loan, and remotely access electronic resources.
|Status||Required for Library Access|
|University at Albany Students||Current registration in MyUAlbany|
|University at Albany Faculty/Staff||Active employee status in MyUAlbany|
|SUNY Research Foundation Employees (Employed at UAlbany)||Active employee status in MyUAlbany|
|Non-employee faculty and staff of the University at Albany (e.g., School of Social Welfare field instructors)||Active status in MyUAlbany, Expiration date as indicated by sponsoring department|
|University at Albany Emeriti||Emeriti status in MyUAlbany; must retain NetID|
University at Albany faculty, and persons registered with the Office of Disabled Student Services, may authorize others to borrow materials on their behalf. The proxy patron is issued a card and checks out materials directly to the original card-holder's account. The faculty member or disabled person assumes responsibility for materials checked out by the surrogate. Authorization forms are available at the Circulation Desk.
Borrowing privileges for Community Borrowers and University at Albany Alumni
The University Libraries offer a community borrower program that provides access to circulation services for a $50 annual fee ($25 for people 63 and older). Community borrower library cards are good for one year. This service does not include interlibrary loan privileges or remote access to the Libraries’ licensed electronic databases. Community borrower privileges are available at no charge to the following groups:
- University at Albany alumni
- Current students, faculty, and staff from other SUNY schools
- Current students, faculty, and staff from academic institutions participating in the Capital District Library Council’s Direct Access Program
- Current New York State employees
- Current SUNY Research Foundation and SUNY Press employees (not employed at UAlbany)
- Current faculty from CUNY schools
- Current faculty from institutions participating in the OCLC Reciprocal Borrowing Program
- Visiting faculty/scholars
- Current University in the High School and Albany High School IBO students
Please visit the circulation desk at any of the three University Libraries to complete a borrower registration form and obtain a community borrower card. The following ID and documentation is required to obtain a community borrower card.
|Affiliation||Required IDs or documentation|
|Fee-Payer (includes informal auditors and employees of businesses based on UAlbany campuses)||Valid government-issued photo ID
$50 ($25 for those 63 or older)
|University at Albany Alumni||Valid government-issued photo ID; degree status will be verified by library staff|
|Students, faculty and staff from other SUNY institutions, including Empire State College and Excelsior College||Valid government-issued photo ID; ID from the SUNY institution or proof of current affiliation|
|Students, faculty, and staff from academic institutions that participate in the Capital District Library Council (CDLC) Direct Access program (DAP)||Valid government-issued photo ID; ID from academic institution or proof of current affiliation; valid CDLC card from that institution|
|New York State employees||Valid government-issued photo ID; valid agency photo ID; current physical or electronic NYS pay stub|
|SUNY Research Foundation employees, SUNY Press
(not employed at UAlbany)
|Valid government-issued photo ID; valid agency photo ID; current pay stub|
|Participants in University institutes, workshops, and similar programs||Valid government-issued photo ID; verification from sponsoring program|
|Faculty of CUNY institutions||Valid government-issued photo ID; Valid photo ID from the CUNY institution|
|Faculty of OCLC Reciprocal Borrowing Programs||Valid government-issued photo ID; valid photo ID from the home institution; OCLC Reciprocal Faculty Borrowing Program card issued by home institution|
|Visiting faculty/scholars||Valid government-issued photo ID; Visiting Scholar entry in MyUAlbany or documentation of status.|
|University in the High School, Albany High IBO||Valid government-issued photo ID; School ID; name on list-provided by school's program coordinator or University in the High School entry in MyUAlbany|
Loan Periods & Fines/Fees
University at Albany Students, Faculty, and Staff may borrow up to 250 items at a time. Community borrowers may borrow up to 30 items at a time.
Books & Storage
*Library staff will extend IMC equipment loan periods based on user needs and equipment availability—users can request longer loan periods at checkout.
The Libraries do not charge daily overdue fines for books and media. Any books or media materials that are not returned or renewed 30 days after the due date are automatically declared lost, and the Libraries generate an invoice for replacement. The Libraries charge daily and hourly overdue fines for equipment and course reserve materials as outlined in the table above. Any equipment or course reserves that are not returned 7 days after the due date are automatically declared lost, and the Libraries generate an invoice for replacement.
The Libraries use the following fee schedule for items declared lost.
|Material Type||Replacement Fee||Material Processing Fee||Long Overdue Charge|
|Equipment||Cost of item||$15||$45|
The Libraries will refund the replacement fee and material processing fee for any materials declared lost and subsequently returned within one year of the due date. Users may replace lost materials with exact copies in like-new condition. The Libraries will refund the replacement fee when a user replaces an item—please consult library staff before purchasing a replacement copy as it is at the Libraries’ discretion to determine whether or not replacement copies are in acceptable shape.
Library fines and replacement charges are added to student fee bills and can be paid through e-pay. Faculty, staff, and community borrowers will receive an invoice for library fines and replacement charges, and payments must be mailed into the University’s lock box. The Libraries do not accept payments at any of our service desks. Failure to pay library invoices may result in a referral to a collection agency or the State Attorney General's Office; additional administrative charges may be added to the invoice.
Users with extenuating circumstances may appeal library fines by completing the fine appeal form found on the My Library Account page. The Libraries do not accept appeals for replacement charges on unreturned materials. The Circulation Fine Appeals Committee provides an unbiased review and issues appeals decisions—committee decisions are final and cannot be re-appealed.
Requesting, Recalled, Renewing...
Requesting (Paging) Library Materials
Users may request library materials using the Catalog & Search Tool. Library materials can be requested for pickup at any circulation desk; faculty and staff can also request office delivery. Users will receive an email message when requested items are available for pickup.
Recalled Loans (Requesting Items on Loan)
Library materials on loan can be requested (recalled) by other library users. This service allows the University Libraries to provide equitable access to our library collections. Recalled books must be returned within 14 days of the request date. Users receive an email notification if items are recalled; this email message also provides the new due date. Recalled items are subject to $1.50/day overdue fines.
Renewing/Returning Library Materials
Renew materials online by logging into My Library Account, in person at any of our circulation desks, or by phone (442-3569).
Course reserves and equipment must be returned to the library from which they were checked out. All other items may be returned to any of our circulation desks.
The library provides outdoor bookdrops for returns when the library is closed—these are located in front of the University and Dewey Libraries. An indoor bookdrop is located on the East Campus for School of Public Health students, faculty, and staff. Please return all materials within sets (e.g., all DVDs and the case for a box-set) at the same time.
Email is the Libraries’ primary communication method with patrons. The Libraries send email notices for
- Due date and return receipts
- Approaching due date reminders
- Overdue items
- Recalled items
- Requested items available for pickup
The Libraries send email notices to official University at Albany (albany.edu) email addresses for students, faculty, and staff. Community borrowers provide a valid email address upon registration and are responsible for updating their email address on file as needed. Users are obligated to respond to all overdue, recall, and fine notices. Users are responsible for the timely return of library materials and payment of any library charges regardless of whether or not they receive an email notice.
Lost Library Cards
Please promptly report the loss or theft of your UAlbany ID card, community borrower library card, or CDLC DAP card. Users are responsible for all materials borrowed on their cards until loss is reported to the University Libraries.
Please email or call the Circulation Desk with any questions about circulation loan policies.